An ATS for Staffing Agencies: Candidates, Clients, and Placements
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Custom ATS vs. off-the-shelf
Staffing desks juggle a candidate pool and client job orders at once — matching, submitting, and tracking placements and margins — and generic ATS tools only model one side of that.
You force your hiring process into their fixed stages and forms.
Built to your exact hiring flow — your pipeline stages, your scorecards, your fields.
Candidate data is locked inside their cloud.
Your candidate records live in your own per-app database — exportable anytime.
Per-recruiter or per-job pricing that climbs as you scale hiring.
Flat — add every recruiter and hiring manager, no per-seat tax.
Wait for their roadmap, or pay for a higher tier to unlock a field.
Ask the AI in plain language and the pipeline changes in minutes.
Exporting your candidate history is painful the day you switch.
Export the code and your data to GitHub anytime — no lock-in.
Skip the $25k custom-ATS build — the AI builds it.
Your ATS, your data
It's a real app that belongs to you — the code, the database, and the domain — not a rented seat in someone else's platform.
You own the code
Your ATS is a real app you can export to GitHub — not a config trapped inside someone else's platform.
Your own database
Records live in your app's own database, not pooled in a vendor's cloud with everyone else's.
Your own domain
Publish on your custom domain so it's your ATS, on your brand — not a subdomain of theirs.
No per-seat lock-in
Add your whole team without per-seat pricing, and leave anytime with your data intact.
Built around how staffing agencies really hire
A staffing agency ATS has two sides most tools handle badly: the candidate pool and the client job orders you're filling from it. You're matching people to reqs, submitting, and tracking placements and margins. Describe your desk and the AI builds an ATS around candidates, job orders, submissions, and placements together.
Keep a searchable candidate pool tagged by skills, availability, and pay rate so you can match fast.
Track client job orders as their own pipeline, with the reqs and bill rate on each.
Log submissions per job order so you can see who you've sent where without double-submitting.
Track placements with start dates, pay/bill rates, and margin so the desk's numbers are clear.
Set reminders for contract end dates so you're redeploying candidates before they roll off.
A real app, not a spreadsheet
Your ATS runs like software your team already knows — a clean dashboard with your records and your stages. This is an illustration; the AI shapes the real layout around how you work.
- Your data and your fields — nothing generic
- Live on the web, on any device
- Refine it by chatting — no config screens
Everything an ATS needs
The core building blocks, ready out of the box.
Candidate pipeline
Stages you define, applied to offer.
Job postings
Open roles, each with its own pipeline.
Resume/CV storage
Every résumé attached and searchable.
Interview scheduling
Rounds, times, and interviewers tracked.
Scorecards
Structured feedback from every interviewer.
Team collaboration
The right access for recruiters and managers.
Connects to your stack
Tell the AI which tools to wire in and it builds the integration — no waiting on a marketplace for a connector that doesn't exist.
How it works
Describe it, refine it, publish it. No schema design, no setup phase before you start.
Describe how you hire
Tell Kleap your roles, stages, and what you screen for — plain language, no schema design.
Kleap builds the ATS
The AI turns your description into a working ATS with a pipeline, résumé storage, scheduling, and scorecards.
Refine and publish
Keep chatting to adjust anything, then publish. Your ATS is a real app you can share with the hiring team.
Frequently asked questions
What is a staffing agency ATS?
A staffing ATS tracks both your candidate pool and your client job orders — matching, submissions, and placements with pay and bill rates — not just applicants for your own roles. Kleap builds one around your desk.
Can it track placements and margins?
Yes. Placements carry start dates, pay and bill rates, and margin, so the desk's numbers are visible without a separate spreadsheet.
How is it different from a standard ATS?
Standard ATS tools assume you're hiring for yourself. A staffing ATS models candidates and client job orders together — and you own the data and code, with no per-seat pricing.
Can Kleap really build an ATS for staffing agencies?
Yes. An ATS for Staffing Agencies: Candidates, Clients, and Placements works by turning a plain-language description of how you hire into a working ATS — the pipeline, résumé storage, scorecards, and scheduling that fit staffing agencies, not a rigid template.
How much does it cost to build an applicant tracking system?
A traditional custom ATS build with a dev agency can cost tens of thousands of dollars. With Kleap you describe how you hire and the AI builds it — free to start, so you skip the agency invoice.
Is it free to start?
Yes. You can describe your hiring flow, generate a working ATS, preview it live, and keep refining it in chat for free. Advanced options like a custom domain and the enterprise build service are paid.
Do I need to design a database or write code?
No. You describe your pipeline and scorecards in your own words and Kleap builds the app. You refine it by chatting — no schema design, no code.
What if I want experts to build and run it for me?
That's Kleap Enterprise. Our team scopes, builds, and maintains the ATS for you with custom integrations, SSO, dedicated support, an SLA, and a custom plan. Use the enterprise form on this page to start.
Build an ATS for another team
Describe how you hire and Kleap's AI builds an applicant tracking system — candidate pipeline, job postings, scorecards, and scheduling — tailored to your process. Free to start.
Describe your hiring and Kleap's AI builds a lightweight applicant tracking system — pipeline, job posts, scorecards, and team feedback — without enterprise bloat. Free to start.
Describe your hiring and Kleap's AI builds an applicant tracking system for your nonprofit — pipeline, roles, scorecards, and committee feedback — free to start, no per-seat cost.
Want experts to build and run it for you?
Skip the DIY and let Kleap's team scope, build, and maintain your ATS end-to-end — with custom integrations, dedicated support, an SLA, and a plan priced to your organization.
- Dedicated build team that scopes, ships, and iterates the ATS for you
- Custom integrations with the tools your team already runs on
- SSO, role-based access, and workspace governance for IT
- Priority support with an SLA and a named point of contact
- Migration and onboarding help so your data lands clean
- Custom enterprise plans priced to your team and usage
Describe your ATS. Watch Kleap build it.
Tell Kleap how you hire and get a working, shareable ATS in minutes. Free to start.
Start free — no credit card required.