Build an Applicant Tracking System for Healthcare
Track clinical candidates, licenses, and credentials in one organized hiring pipeline. Build a healthcare recruiting tracker with Kleap. Free to start.
16,172+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
An ATS for healthcare is a web app that tracks clinical and support candidates through hiring while storing the license, certification, and credentialing details each role requires.
What your healthcare applicant tracking tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for healthcare.
Candidate name
The record that carries a clinician's full history through a longer, compliance-heavy hiring process.
Role
RN, CNA, medical assistant, physician, or front-desk — each with different license and interview requirements.
License / certification
Type, number, and expiry stored on the record so managers can confirm a required credential before advancing a candidate.
License state / jurisdiction
Where the candidate is licensed to practice, which determines eligibility for a given facility.
Pipeline stage
Applied → Screen → Interview → Credentialing → Offer → Hired, reflecting the credentialing step that sets healthcare apart.
Specialty / unit
ICU, ER, primary care, and similar, so candidates are matched to the unit that actually needs them.
Reference & background status
A tracked yes/no field the coordinator updates manually — the app records the outcome, it doesn't run the checks itself.
Shift preference / availability
Days, nights, or per diem, decisive for filling coverage gaps in a 24/7 environment.
Panel interview feedback
Notes from each interviewer on the record, since clinical hires usually involve a multi-person panel.
What good looks like for healthcare
One app, a view for everyone
Nurse manager / clinical lead
Clinical skill and specialty fit, valid and unexpired credentials, shift coverage, and clear panel feedback.
HR / credentialing coordinator
License expiry dates, credentialing completeness, reference and background status, and audit-ready records.
Practice / clinic administrator
Fill rate for open positions, time-to-fill on hard roles, cost per hire, and maintaining coverage.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the applicant tracking you actually want and own it outright.
A typical applicant tracking
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around healthcare
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how healthcare actually works
Build it in 3 steps
Describe it
Tell Kleap what your healthcare needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Does it verify licenses and credentials automatically?+
No. It stores license type, number, expiry, and jurisdiction as fields on each record so your team can review them and flag anything missing before advancing a candidate. Primary-source verification is still done by your credentialing staff — the app is the organized record of it, not the verification service.
Can we require credentialing before an offer?+
Yes. Credentialing is its own stage in the pipeline, so a candidate can't be moved to Offer until your coordinator has completed and marked that step. It enforces the sequence healthcare hiring demands.
How does it handle multi-panel interviews?+
Each interviewer's feedback is captured on the candidate record, so the nurse manager and the rest of the panel contribute to one consolidated view. Decisions reference all the input instead of scattered emails.
Can we track license expiry for candidates in the pipeline?+
Yes. Expiry is a field on the license, so you can spot a credential that lapses before a start date and avoid advancing someone who won't be eligible in time.
More Applicant Tracking System use cases
Ready to build it?
Describe your healthcare applicant tracking and watch it come to life. Free to start, no code.