Build a Vendor Management App for Hospitality
Track food and amenity suppliers, delivery ratings, contracts, and approval status in one place. Free to start.
16,176+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A vendor-management app for hospitality is a web database of every food, beverage, linen, and service supplier a hotel or restaurant relies on. It holds their contracts, food-safety certificates, and delivery terms so operators source from vetted, compliant vendors.
What your hospitality vendor management tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for hospitality.
Supplier name
The vendor as it appears on delivery dockets and invoices.
Supply category
Produce, protein, beverage, linen, or cleaning lets F&B leads filter by need.
Food-safety / HACCP certificate (upload)
Proof the supplier meets food-safety standards, mandatory for perishable goods.
Certificate expiry date
Flagged on the dashboard so a lapsed food-safety cert is caught before the next order.
Liquor license (upload)
Required documentation for beverage and alcohol distributors.
Delivery days
Which days the vendor delivers, so kitchens plan par levels and prep around it.
Order minimum & lead time
The minimum order and notice needed, which affects stockouts on fresh goods.
Pricing agreement (upload)
The negotiated rate card and any rebate terms for the season.
Quality / reliability rating
A chef or F&B manager score on freshness and on-time delivery.
What good looks like for hospitality
One app, a view for everyone
F&B / purchasing manager
Pricing, delivery reliability, and certificate validity.
Executive chef
Product quality, delivery days, and order minimums.
Compliance / general manager
Food-safety and liquor-license validity.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the vendor management you actually want and own it outright.
A typical vendor management
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around hospitality
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how hospitality actually works
Build it in 3 steps
Describe it
Tell Kleap what your hospitality needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Does it integrate with our POS or restaurant-management system?+
No. Kleap builds a standalone web app on its own database and does not sync with POS, inventory, or restaurant-management systems. It is a supplier register for contracts, certificates, delivery terms, and ratings that your team owns, kept separate from live stock counts.
Can it text or email us when a food-safety certificate expires?+
No automatic SMS or email. The app flags certificate and license expiry dates on the dashboard so your purchasing manager sees which suppliers are lapsing when they log in, and follows up before the next delivery.
Can we track delivery days and order minimums per supplier?+
Yes. Each supplier record holds delivery schedule, order minimums, and lead time, so chefs and purchasing plan par levels and prep around when each vendor actually delivers.
Can several outlets or a group manage suppliers separately?+
Yes. With logins, roles, and per-user scoping, each property or outlet manages its own supplier list while a group F&B lead can see across venues.
More Vendor Management App use cases
Ready to build it?
Describe your hospitality vendor management and watch it come to life. Free to start, no code.