Build a Time Tracking App for Accountants
Log billable hours per client engagement, apply rates, and total time for each invoice on a dashboard. Built on Kleap. Free to start.
16,172+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A time-tracking app for accountants is a web tool where accounting and bookkeeping staff log time by client and service so the firm can bill engagements, monitor write-offs, and manage busy-season workload. On Kleap it's a website on your own database, where each staff member records hours against a client and engagement type under their own login.
What your accountants time tracking tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for accountants.
Staff member
Firms bill and evaluate staff by chargeable hours, so every entry must be attributed to the specific accountant who logged it.
Client
Work is invoiced per client, so hours have to roll up cleanly to the client for engagement billing.
Engagement or service
A client may need tax, bookkeeping and an audit, and separating the services is how the firm bills and staffs each correctly.
Task
A short task note supports the invoice narrative and helps a reviewer understand where preparation time went.
Date
Deadlines and busy-season cycles are date-driven, so accurate dates keep WIP and billing tied to the right period.
Hours
The chargeable unit the firm bills and measures productivity against, entered per task so realization stays accurate.
Billable flag
CPE, internal admin and firm meetings aren't billed, so flagging non-chargeable time reveals the true utilization rate.
Standard billing rate
Rates vary by staff level and service, so storing the rate per entry lets the dashboard value WIP and invoices.
WIP or write-off status
Tracking whether logged time is still work-in-progress, billed or written off is central to protecting realization.
What good looks like for accountants
One app, a view for everyone
Staff accountant
Their daily chargeable total and logging time to the right engagement
Engagement partner
Realization and write-offs on the clients they own
Firm administrator or billing
WIP by client and clean hours to raise engagement invoices
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the time tracking you actually want and own it outright.
A typical time tracking
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around accountants
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how accountants actually works
Build it in 3 steps
Describe it
Tell Kleap what your accountants needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Does it capture my time automatically from the accounting software I'm working in?+
No. Kleap builds a web app where accountants enter their own time against a client and engagement, using a form or a simple start/stop. It does not watch your accounting software, capture screenshots or auto-log activity, so every chargeable entry is one the staff member deliberately recorded.
Can it track work-in-progress and write-offs by client?+
Yes. Each entry carries a WIP or write-off status alongside the rate and hours, so the dashboard can show unbilled WIP per client and how much time was written down. That's the core of protecting realization across engagements.
Does it integrate with QuickBooks or our practice management suite for billing?+
No. Kleap keeps time entries on its own database and doesn't sync with QuickBooks, payroll or practice management software. It provides billable hours, rates and WIP status per engagement, which the firm exports to raise invoices in its existing billing system.
Can staff log time during busy season from home on a phone?+
Yes, through the browser. There's no native app to install from an app store, but the Kleap site is responsive, so staff working remotely in busy season can enter hours from a phone or tablet and they land in the same firm database.
More Time Tracking App use cases
Ready to build it?
Describe your accountants time tracking and watch it come to life. Free to start, no code.