Build a Grant Management App for Universities
Track research grants, PI records, deadlines, and reporting in one web app with logins and dashboards. Built on Kleap. Free to start.
16,172+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A grant management app for universities is a web-based system that tracks sponsored-research proposals and awards across departments, from a PI's idea through submission, award setup, and closeout. It gives the Office of Sponsored Programs and faculty one shared record of every proposal, sponsor, and deadline.
What your universities grant management tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for universities.
Principal Investigator (PI)
Names the faculty lead so the sponsored programs office can see all proposals tied to each researcher.
Sponsor / Funding Agency
Records whether the funder is NIH, NSF, a foundation, or industry, which drives different rules and forms.
Department / College
Attributes the proposal to an academic unit so deans can track research activity by department.
Award Amount
Captures total requested or awarded dollars so the institution can report its research portfolio.
F&A / Indirect Rate
Records the facilities and administrative rate so finance can forecast recovered overhead.
Proposal Deadline
The sponsor's due date, which is firm for federal calls and must clear internal routing first.
Compliance Status
Flags IRB, IACUC, or conflict-of-interest approvals needed before an award can be spent.
Award Status
Moves the record through proposed, submitted, awarded, active, and closed for clean lifecycle tracking.
Grants Administrator
Assigns the OSP staff member routing and stewarding the proposal for the PI.
What good looks like for universities
One app, a view for everyone
Grants Administrator (OSP)
Routing deadlines, compliance approvals, and submission-ready status across all departments
Principal Investigator
Their own proposal status, budget, and required compliance sign-offs
Dean / Research Office
Total award dollars and proposal volume by department and sponsor
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the grant management you actually want and own it outright.
A typical grant management
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around universities
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how universities actually works
Build it in 3 steps
Describe it
Tell Kleap what your universities needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Does the app integrate with grants.gov, NIH ASSIST, or our ERP finance system?+
No. Kleap does not sync with external systems like grants.gov, sponsor portals, or your ERP, so submission and accounting still happen in those tools. The app is your internal record of proposals, sponsors, deadlines, F&A rates, and compliance status, giving the sponsored programs office and faculty a single shared view that those siloed systems do not provide.
Can we track IRB and IACUC compliance alongside the proposal?+
Yes. Each award record includes a compliance status field, so the sponsored programs office can flag whether IRB, IACUC, or conflict-of-interest approvals are in place before an award is set up. It documents the requirement in one place, though the actual approvals still run through your compliance committees.
How do multiple departments share one system without seeing each other's data improperly?+
The app supports logins and roles with per-user scoping, so a PI sees their proposals, an OSP administrator sees their assigned portfolio, and a dean gets a department-level rollup. Everyone works from the same live database with the access appropriate to their role.
Can we report on total research funding by department or sponsor?+
Yes. Because every record carries the department, sponsor, and award amount, the dashboard can roll up funding by college, agency, or PI. That gives leadership a live portfolio view without waiting for a manual quarter-end spreadsheet.
More Grant Management App use cases
Ready to build it?
Describe your universities grant management and watch it come to life. Free to start, no code.