Build an Invoice Tracker for Your Small Business
Track customer invoices, due dates, and paid or overdue status in one dashboard so cash flow never catches you off guard. Free to start.
16,172+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
An invoice-tracking app for a small business is a web tool that records every customer invoice with its amount, tax, and terms, then tracks it from sent to paid or overdue. It gives an owner a single dashboard of accounts receivable instead of a spreadsheet.
What your small business invoice tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for small business.
Customer name
Ties each invoice to the customer so you can see the full balance any one account owes.
Invoice number
Gives you and the customer a shared reference for payments and reconciliation.
Description of goods or services
Records what was sold so both sides agree on what the invoice covers.
Amount before tax
The net value of the sale that your revenue and receivables are built on.
Sales tax or VAT
Captures tax charged separately, which a small business must track for filing and remittance.
Payment terms
Records net 15, net 30, or due on receipt so due dates and follow-ups are consistent.
Issue date
Starts the terms clock and dates the sale for your books.
Due date
Marks when payment is expected so overdue accounts surface without manual checking.
Status
Shows each invoice draft, sent, paid, or overdue across all customers.
What good looks like for small business
One app, a view for everyone
Owner
Total outstanding and which customers are dragging cash flow.
Bookkeeper
Paid totals, tax collected, and issue dates for filing and reconciliation.
Customer accounts payable
The invoice amount, tax, and due date to schedule their payment.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the invoice you actually want and own it outright.
A typical invoice
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around small business
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how small business actually works
Build it in 3 steps
Describe it
Tell Kleap what your small business needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Can customers pay their invoice directly through the app?+
No. The app does not process card or bank payments and does not move money. It records the invoice and lets you mark it paid once the customer settles it through your existing payment method, acting as your receivables ledger rather than a payment gateway.
Does it file my sales tax or sync to accounting software?+
No. It does not sync with QuickBooks, Xero, or tax software and does not file anything. It records the tax charged on each invoice in its own database so you can total it and hand it to your accountant, but remittance stays a manual step.
Is there an app to download, or is it a website?+
It is a responsive website with no app-store download. You and your team open it in any browser on desktop or phone to add invoices, check statuses, and see what is overdue, so there is nothing to install.
How does it help me get paid faster?+
It flags overdue invoices automatically by comparing each due date to today, so you know exactly who to chase. It does not send reminders for you, but having a clean, sorted list of who owes what makes consistent follow-up far easier than a spreadsheet.
More Invoice Tracker use cases
Ready to build it?
Describe your small business invoice and watch it come to life. Free to start, no code.