Build a B2B Order Management System
Handle purchase orders, approvals, and account contacts in one system for business buyers. Close deals faster. Try it with Kleap. Free to start.
16,170+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
An order management system for B2B is a web app that captures company orders with multi-step approval, tracks each through fulfillment against contract terms, and stores buyer accounts, contacts, and line items in one database. It brings order to complex, multi-contact deals that outgrow email and shared spreadsheets.
What your b2b order management tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for b2b.
Order number
A unique ID plus the client's PO reference so both organizations reconcile against the same order.
Company account
The buying organization with its contacts and billing details, so every order links to the right account and terms.
Approval status
Stages like Draft, Pending approval, Approved, and Rejected that mirror a B2B buyer's internal sign-off before fulfillment.
Order status
Post-approval stages such as Provisioning, Delivered, and Invoiced that track fulfillment of a contracted order.
Contract terms
The payment terms and pricing tied to the account, shown on each order so nothing contradicts the agreement.
Line items
Products or services, quantities, and agreed rates so the order total matches the quote the client signed.
Requested delivery date
The date the client needs it by, stored on the order to drive prioritization and SLA tracking.
Owner contact
The account manager responsible, recorded per order so there is always a clear internal point of contact.
What good looks like for b2b
One app, a view for everyone
Account manager
account terms, order history, approval stage, and delivery dates
Operations
approved orders to fulfill, priorities, and outstanding deliverables
Owner
pipeline value by account, approval bottlenecks, and revenue by client
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the order management you actually want and own it outright.
A typical order management
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around b2b
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how b2b actually works
Build it in 3 steps
Describe it
Tell Kleap what your b2b needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Can it enforce our internal approval steps before an order is fulfilled?+
Yes. Each order carries an approval status that must reach Approved before it moves into fulfillment stages, so nothing ships or provisions without sign-off. You define the steps as statuses in the app, giving a clear paper trail for every deal.
Does it integrate with our CRM or accounting system?+
No, it is a self-contained web database, not a connector. It holds accounts, orders, and line items in one place, and you keep the source of truth here rather than syncing with Salesforce or an ERP. It is deliberately simple and owned by you.
How does it handle multiple contacts at one client company?+
The company account stores several contacts, and each order records which contact placed and approved it. That way a large buyer with a purchaser, an approver, and a receiver stays organized under one account with clear roles per order.
Can it track orders against contract terms?+
Yes. The agreed pricing and payment terms live on the account and appear on every order for that client, so an order that drifts from the contract is easy to catch. It records and reports terms, it does not process the invoicing or payment itself.
More Order Management System use cases
Ready to build it?
Describe your b2b order management and watch it come to life. Free to start, no code.