Build an Asset Tracking App for Offices
Log office furniture, AV gear, and devices by desk, owner, and condition. Know what you own. Free to start.
16,170+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
An asset-tracking app for offices is a web app that inventories company-owned equipment and furniture — desks, chairs, monitors, phones, and AV gear — and records who uses each item and where it sits across floors and rooms. It turns a messy spreadsheet into a searchable record of what you own and who's accountable for it.
What your offices asset tracking tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for offices.
Asset ID
A unique tag so any item can be located and reported on without ambiguity.
Item category
Furniture, monitor, phone, or AV — lets you group and value assets by type.
Assigned employee
Records the current user so you can build a per-person equipment list for onboarding and offboarding.
Location
Floor, room, or desk — makes physical audits and desk moves far quicker.
Status
In-use, storage, surplus, or disposed — shows what's idle and reclaimable.
Purchase date & value
Supports depreciation schedules and insurance valuations.
Condition
Good, worn, or broken — flags what needs repair or replacement.
Vendor / supplier
A reorder and warranty reference for when items need replacing.
What good looks like for offices
One app, a view for everyone
Office manager / facilities
Where everything is and what's assigned versus spare
Finance / procurement
Asset value, depreciation, and what needs reordering
HR / onboarding
The equipment issued to each new hire and returned at exit
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the asset tracking you actually want and own it outright.
A typical asset tracking
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around offices
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how offices actually works
Build it in 3 steps
Describe it
Tell Kleap what your offices needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Does it scan barcodes on office equipment?+
No. Kleap doesn't support barcode or QR scanning. You find an item by typing its asset ID or searching by employee or location — every lookup is a search against your records, not a scan.
Can it integrate with our HR or procurement software?+
No, there's no integration with HR systems, procurement tools, or accounting. It's a self-contained database you keep current through its own forms, with dashboards to see assignments and total value.
How do we track equipment given to a new hire?+
Assign items to the employee in their asset records during onboarding. The assigned-employee field builds a per-person equipment list you can review the day they join and reconcile when they leave.
Can employees log in to see or request equipment?+
Yes — you can create scoped logins so staff view their own assigned items, and add a request form. It won't auto-email approvals, though; requests arrive as records that a manager reviews and actions.
More Asset Tracking App use cases
Ready to build it?
Describe your offices asset tracking and watch it come to life. Free to start, no code.