Build an Asset Tracking App for IT Teams
Track laptops, monitors, and software licenses by owner, status, and warranty in one dashboard. No spreadsheets. Free to start.
16,172+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
An asset-tracking app for IT teams is a web-based system for logging every laptop, monitor, license, and network device an organization owns, recording who holds each item, its status, and its full lifecycle from purchase to retirement. It replaces scattered spreadsheets with one searchable, permission-controlled source of truth.
What your it teams asset tracking tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for it teams.
Asset tag / ID
A unique internal identifier so any device can be found without relying on the manufacturer serial.
Device type
Laptop, desktop, monitor, or network gear — lets you filter the fleet by category for refreshes and audits.
Serial number
The manufacturer serial is what you need for warranty claims, RMAs, and theft reports.
Assigned user
Records who currently holds the device so you always have a live who-has-what list.
Status
In-use, spare, in-repair, or retired — the single field that tells you what's available to assign.
Purchase date & warranty expiry
Drives hardware refresh planning and tells you whether a broken device is still covered.
Location / department
Ties each asset to a site or team for cost allocation and physical audits.
OS / software licenses
Tracks OS version and license seats so you can see patch exposure and license usage.
What good looks like for it teams
One app, a view for everyone
IT admin / helpdesk
Who has what device and what spares are free to assign right now
Finance / CFO
Total asset value, depreciation, and the upcoming refresh budget
Security / compliance officer
Devices on unsupported OS versions and any unaccounted-for assets
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the asset tracking you actually want and own it outright.
A typical asset tracking
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around it teams
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how it teams actually works
Build it in 3 steps
Describe it
Tell Kleap what your it teams needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Can it scan barcodes or asset tags with a reader?+
No. Kleap builds a web database where you look up a device by typing its asset tag or searching by user or serial — there's no barcode or RFID scanning. Every lookup is a search against your records, not a scan.
Does it integrate with our MDM, Intune, or Active Directory?+
No, there is no automatic sync with MDM, Intune, or AD. It's a standalone database you keep current through its own forms. What it gives you instead is one source of truth with logins, roles, and per-user views you fully control.
How do we track which employee has which laptop?+
Each asset record has an assigned-user field plus a check-in/check-out status. When you hand out or reclaim a device you update the record, which builds a live who-has-what list and a full history of past holders.
Can we track software licenses and warranties, not just hardware?+
Yes. Add fields for license seats, renewal dates, and warranty expiry, then sort or filter records to surface what's expiring. Note that it won't email you reminders automatically — you review the dashboard to catch renewals.
More Asset Tracking App use cases
Ready to build it?
Describe your it teams asset tracking and watch it come to life. Free to start, no code.