Build a Contract Management App for HR Teams
Store employee contracts, start dates, and renewal reminders in a secure records app with logins. Built on Kleap. Free to start.
16,172+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A contract-management app for HR teams is a web-based repository for employment and contractor agreements where people teams track terms, probation and renewal dates, and document status for every worker in one secure place.
What your hr teams contract management tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for hr teams.
Employee / contractor name
Ties each agreement to the individual worker it governs.
Employment type (permanent, fixed-term, contractor, intern)
Drives which obligations, notice rules, and end dates apply.
Job title / department
Lets HR filter contracts by team and role for headcount views.
Start date & probation end date
Anchors onboarding and flags when a probation review is due.
Contract end / renewal date (fixed-term)
Surfaces fixed-term agreements approaching expiry before they lapse.
Compensation / salary terms
Records the pay obligations that must be honored and kept confidential.
Notice period
Defines how much notice either side owes on termination.
Status (offer / signed / active / on-leave / terminated)
Shows the current state of each worker's agreement.
Document owner (HR partner)
Assigns the HR contact responsible for the contract and its key dates.
What good looks like for hr teams
One app, a view for everyone
HR manager / People Ops
Contract status, expiring fixed-terms, and probation dates
Hiring manager
Their team members' start dates, contract type, and end dates
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the contract management you actually want and own it outright.
A typical contract management
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around hr teams
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how hr teams actually works
Build it in 3 steps
Describe it
Tell Kleap what your hr teams needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Is there a mobile app for managers to check contracts on the go?+
No native mobile app. Kleap builds a responsive website that works in a phone browser, but there is nothing to install from the App Store or Google Play. Managers log in through the web to view their team's contract records and dates.
Will it remind us before a fixed-term contract or probation ends?+
Those dates surface on the key-date dashboard when you log in, but there are no automatic emails or texts. Assign each contract an HR owner and check the dashboard regularly so probation reviews and fixed-term renewals are never missed.
Does it handle e-signature for offer letters?+
No. There is no built-in e-signature. Send and sign offers in your current tool, then upload the signed contract and record the signature date. The app is the secure system of record, not the signing tool.
Can we keep salary details private from other managers?+
Yes. With logins, roles, and per-user record scoping, you can restrict who sees each contract so compensation and sensitive terms stay visible only to HR and the relevant manager.
More Contract Management App use cases
Ready to build it?
Describe your hr teams contract management and watch it come to life. Free to start, no code.