Build an Expense Tracker for Contractors
Tie every material and labor cost to a job, add markup, attach field receipts, and protect your margins. Free to start.
16,170+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
An expense-tracking app for contractors is a web tool where you log materials, subcontractor payments, permits, and equipment against each job, attach the receipt, and see whether a job's real costs are staying inside its estimate. It turns scattered supply-run receipts into per-job cost control.
What your contractors expense tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for contractors.
Expense date
Tracks when a cost hit so you can follow spend across a job's timeline.
Job / project
Assigns the cost to the specific job it belongs to — the backbone of job costing.
Cost type
Sorts spend into materials, labor/sub, equipment rental, and permits — the trade's standard buckets.
Vendor / supplier
Records the lumberyard, rental house, or sub you paid to spot your biggest cost drivers.
Amount
What you paid — the figure each job's cost total rolls up from.
Billable / reimbursable
Flags pass-through client costs versus your own overhead.
Receipt upload
Attaches the supply-run receipt, needed for change orders and client billing.
Markup applied
Records the margin you add when rebilling materials so invoices stay consistent.
Notes
Ties the cost to a phase or change order, useful in a client dispute.
What good looks like for contractors
One app, a view for everyone
Contractor / owner
Each job's actual cost vs the estimate and the margin left
Project foreman
Daily material and sub costs charged to the right job
Bookkeeper
Receipts attached and costs coded before invoicing the client
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the expense you actually want and own it outright.
A typical expense
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around contractors
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how contractors actually works
Build it in 3 steps
Describe it
Tell Kleap what your contractors needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Can I snap a photo of a supply receipt in the truck and have it read the total?+
No, there's no receipt-scanning or OCR. You can upload the photo from your phone's browser and it stays attached to the job, but you type in the amount and vendor yourself. The photo is stored as proof for billing and change orders.
Is there an app my crew can install on their phones?+
There's no downloadable app. Kleap builds a responsive website, so your crew opens it in a mobile browser to log a job's costs. It works in the field on a phone, it just isn't installed from an app store.
Does it connect to my bank or supplier accounts to import purchases?+
No, there's no bank or supplier-feed integration. Each material buy and sub payment is entered against its job manually. The upside is that every cost is deliberately tied to the right job, which is exactly what accurate job costing needs.
Can I track costs per job so I know if I'm making money on each one?+
Yes. Every expense is tagged to a specific job with a cost type, so you can total materials, labor, and equipment per job and compare them against your estimate. That per-job view is what shows you which jobs actually profit.
More Expense Tracker use cases
Ready to build it?
Describe your contractors expense and watch it come to life. Free to start, no code.