Build an Applicant Tracking System for Small Businesses
Collect applications, review candidates, and hire without the spreadsheet chaos. Build a simple hiring tracker with Kleap. Free to start.
16,172+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
An ATS for a small business is a simple web app that replaces the applicant spreadsheet and inbox pile-up — every applicant becomes a record with a status, so one owner or office manager can run hiring for a few roles at a time.
What your small business applicant tracking tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for small business.
Applicant name
The single record that holds everything you know about one person who applied.
Position applied for
Which of your few open roles they want, so applicants don't get mixed across jobs.
Application date
When they applied, so no one sits ignored for weeks and older applicants are handled first.
Status
New → Reviewing → Interview → Offer → Hired → Not a fit, a plain funnel anyone on the team understands at a glance.
Resume / attachment link
The uploaded resume stored on the record instead of buried in an email thread.
Phone & email
Contact details kept on the record so you can reach out directly — the app stores them, you make the call or send the email yourself.
Availability
The days and hours the person can work, which is decisive for a small team that needs specific coverage.
Interview notes
The owner's or manager's impressions, so a decision made weeks later isn't from memory.
Fit rating
A simple 1–5 score to quickly sort strong applicants from the rest.
What good looks like for small business
One app, a view for everyone
Owner / manager
Low cost, dead-simple use, minimal time spent, and ending up with a reliable hire.
Office manager / admin
Keeping the applicant list organized, scheduling interviews, and capturing notes so nothing slips.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the applicant tracking you actually want and own it outright.
A typical applicant tracking
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around small business
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how small business actually works
Build it in 3 steps
Describe it
Tell Kleap what your small business needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
We only hire a few times a year — is a full ATS overkill?+
This is deliberately lightweight: a candidate list with statuses, notes, and a rating, nothing more. It's meant to replace a messy spreadsheet, not add process, so it earns its keep even at a few hires a year by making sure no applicant is forgotten.
Can applicants apply through a form on our site?+
Yes. You add a web application form that drops each submission into your applicant database as a new record. It doesn't post your job to external boards — you share the form link wherever you already advertise.
Does it email applicants automatically?+
No. It stores phone and email on each record and tracks your status changes, but you send messages yourself. That keeps small-business hiring personal and avoids the cost and setup of automated messaging.
Can more than one person use it?+
Yes. You can give the owner and an office manager logins with roles, so the same live applicant list is shared without emailing spreadsheet copies back and forth.
More Applicant Tracking System use cases
Ready to build it?
Describe your small business applicant tracking and watch it come to life. Free to start, no code.