A Student & Family CRM for Schools, Built to Your Enrollment Flow
16,292+ sites created in the last 30 days
Custom CRM vs. off-the-shelf
Families slip through admissions between the inquiry, the tour, and the application — and re-enrollment sneaks up every year with at-risk families spotted too late.
You adapt your business to their fixed fields and objects.
Built to your exact workflow — your pipeline, your stages, your fields.
Your records are locked inside their cloud.
Your data lives in your own per-app database — exportable anytime.
Per-seat pricing that grows with every new hire.
Flat — build it once, add your whole team, no per-seat tax.
Wait for their roadmap, or pay a consultant to customize it.
Ask the AI in plain language and it's done in minutes.
Painful migration the day you decide to leave.
Export the code to GitHub anytime — no lock-in.
Skip the $50k custom-CRM dev agency — the AI builds it.
Your CRM, your data
It's a real app that belongs to you — the code, the database, and the domain — not a rented seat in someone else's platform.
You own the code
Your CRM is a real app you can export to GitHub — not a config trapped inside someone else's platform.
Your own database
Records live in your app's own database, not pooled in a vendor's cloud with everyone else's.
Your own domain
Publish on your custom domain so it's your CRM, on your brand — not a subdomain of theirs.
No per-seat lock-in
Add your whole team without per-seat pricing, and leave anytime with your data intact.
Built around how schools really work
A CRM for schools tracks families through admissions and keeps them engaged after they enroll. From the first inquiry through tours, applications, and enrollment — plus ongoing parent communication and yearly re-enrollment — the relationship never really ends. Describe your admissions funnel and the AI builds a CRM around prospective students, families, and enrollment stages.
Model the enrollment funnel inquiry → tour → application → accepted → enrolled, with the target start term on each family.
Keep the family as the record, linking multiple students and both parents/guardians to one household.
Track parent communication (tour follow-ups, deadline reminders) so no family goes dark between steps.
Add a re-enrollment view each year so you catch at-risk families before they leave, not after.
Tag inquiry sources (open house, referral, website) to see which outreach actually fills seats.
A real app, not a spreadsheet
Your CRM runs like software your team already knows — a clean dashboard with your records and your stages. This is an illustration; the AI shapes the real layout around how you work.
- Your data and your fields — nothing generic
- Live on the web, on any device
- Refine it by chatting — no config screens
Everything a CRM needs
The core building blocks, ready out of the box.
Pipeline
Deal stages you define, not a fixed funnel.
Contacts
Records and fields that match what you track.
Automations
Reminders and follow-ups fire on schedule.
Dashboards
Pipeline, revenue, and what's due at a glance.
Permissions
Roles and logins that fit your team.
Mobile
Runs in any browser, on any device.
Connects to your stack
Tell the AI which tools to wire in and it builds the integration — no waiting on a marketplace for a connector that doesn't exist.
How it works
Describe it, refine it, publish it. No schema design, no setup phase before you start.
Describe your workflow
Tell Kleap what you track — clients, pipelines, renewals, whatever your business runs on. Plain language, no schema design.
Kleap builds the CRM
The AI turns your description into a working CRM with the right records, stages, and fields for your industry.
Refine and publish
Keep chatting to adjust anything, then publish. Your CRM is a real app you can use and share.
Frequently asked questions
What is a school CRM?
A school CRM tracks families through admissions — inquiry, tour, application, enrollment — and keeps them engaged for yearly re-enrollment, with the family as the record linking students and parents.
How is a custom CRM different from a generic one?
A generic CRM stores contacts and deals. A school CRM built with Kleap models your enrollment funnel, household records, and re-enrollment view — and you own the data and can put it on your own domain.
Can it handle parent communication?
Yes. It tracks tour follow-ups, deadline reminders, and outreach so no family goes dark, and you can wire in Gmail or Google Workspace to send from your own accounts.
Can Kleap really build a CRM for schools?
Yes. A Student & Family CRM for Schools, Built to Your Enrollment Flow works by turning a plain-language description of how you operate into a working CRM — the contacts, pipeline stages, tasks, and reminders that fit schools, not a generic contact list.
How much does it cost to build a custom CRM?
A traditional custom-CRM build with a dev agency can cost tens of thousands of dollars. With Kleap you describe what you need and the AI builds it — free to start, so you skip the agency invoice.
Is it free to start?
Yes. You can describe your workflow, generate a working CRM, preview it live, and keep refining it in chat for free. Advanced options like a custom domain and the enterprise build service are paid.
Do I need to design a database or write code?
No. You describe what you track in your own words and Kleap builds the app. You refine it by chatting — no schema design, no spreadsheets, no code.
What if I want experts to build and run it for me?
That's Kleap Enterprise. Our team scopes, builds, and maintains the CRM for you with custom integrations, SSO, dedicated support, an SLA, and a custom plan. Use the enterprise form on this page to start.
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Want experts to build and run it for you?
Skip the DIY and let Kleap's team scope, build, and maintain your CRM end-to-end — with custom integrations, dedicated support, an SLA, and a plan priced to your organization.
- Dedicated build team that scopes, ships, and iterates the CRM for you
- Custom integrations with the tools your team already runs on
- SSO, role-based access, and workspace governance for IT
- Priority support with an SLA and a named point of contact
- Migration and onboarding help so your data lands clean
- Custom enterprise plans priced to your team and usage
Describe your CRM. Watch Kleap build it.
Tell Kleap how your team works and get a working, shareable CRM in minutes. Free to start.
Start free — no credit card required.