Build a Donor Management App for Schools
Track alumni and parent donors, log every gift, and manage fundraising drives in one web app. Review giving history. Free to start.
16,198+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A donor management app for schools is a web-based database that tracks alumni, parents, and friends and records their annual-fund gifts, pledges, and lifetime giving by class year. It centralises constituent records and donation history so advancement teams can measure participation and steward donors.
What your schools donor management tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for schools.
Constituent Type (alumnus, parent, faculty, friend)
Segments the file so alumni and current parents receive the right appeals.
Class / Graduation Year
Organizes alumni into cohorts, the backbone of reunion giving and class challenges.
Annual Fund Gift & Date
Records each yearly gift so you can measure participation and renewal.
Designation (scholarship, athletics, capital)
Directs gifts to the fund or program the donor chose to support.
Reunion / Milestone Year Flag
Highlights donors hitting a reunion year for a targeted, higher-goal ask.
Matching Gift Employer
Captures whether a donor's employer matches gifts, potentially doubling the total.
Pledge Balance
Tracks the outstanding amount on multi-year capital-campaign commitments.
Lifetime Giving / Society Level
Shows cumulative generosity and giving-society standing for recognition.
What good looks like for schools
One app, a view for everyone
Advancement / Development Director
Alumni participation rate and total annual-fund dollars vs. goal.
Alumni Relations Officer
Class-year engagement and reunion giving cohorts.
Head of School / Board
Capital-campaign progress and outstanding pledge balances.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the donor management you actually want and own it outright.
A typical donor management
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around schools
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how schools actually works
Build it in 3 steps
Describe it
Tell Kleap what your schools needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Can we track giving and participation by graduating class?+
Yes. Class year is a core field on every alumni record, so you can filter and total giving by cohort. That is what powers reunion-year campaigns and class-vs-class participation challenges, and it lets you report each class's participation rate to leadership.
Does it integrate with our finance system or payment gateway, and is there a mobile app?+
No. Kleap does not sync with your finance system, payment processor, or email platform, and there is no native app to install; it is a responsive web app. It records each annual-fund gift and pledge you enter, tracks class-year and lifetime giving, and reports participation you can export for your own systems.
How do we manage multi-year capital campaign pledges?+
Each pledge is stored with its total commitment and a running balance, so you always see what has been paid and what remains. That gives the advancement office and board a clear picture of outstanding capital-campaign commitments without a separate spreadsheet.
Can we capture matching-gift opportunities?+
Yes. Donor records include a matching-gift employer field, so when a gift comes from someone at a matching company, it is flagged. The app records that potential match; you still submit the match request through your employer's program, but nothing gets missed on your side.
More Donor Management App use cases
Ready to build it?
Describe your schools donor management and watch it come to life. Free to start, no code.