Build a Student Management System for Language Schools
Track language students by level, course enrollment, attendance, class schedules, and progress notes from plain words. Kleap builds it. Free to start.
16,172+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A student management system for language schools is a web app that tracks each student's proficiency level, placement, enrolled course, attendance, and assessment scores in one database. It helps you place learners at the right CEFR level, monitor progress from A1 to C2, and manage class rosters.
What your language schools student management tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for language schools.
Student name & native language
Informs placement and the teaching approach for each learner.
Target language & CEFR level
Records the A1-C2 level the student is currently working at.
Placement test score
Captures the assessment that set the student's starting level so placement is defensible.
Enrolled course/cohort
Assigns the student to a specific class and schedule.
Assigned teacher
Ties the student to the instructor responsible for their class.
Attendance record
Logs sessions attended, which for many schools is tied to visa or enrollment requirements.
Progress & exam scores
Stores mid-term and level-completion results to show movement through CEFR levels.
Level-completion/certificate status
Marks whether the student has passed to the next CEFR level or earned a certificate.
Contact & study-status notes
Holds communication details and, for some schools, study-visa or enrollment notes.
What good looks like for language schools
One app, a view for everyone
Academic director/administrator
Placement accuracy, level pass rates, and how full each class is.
Language teacher
Their cohort's levels, attendance, and assessment scores.
Student
Their current level, schedule, attendance, and progress toward the next level.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the student management you actually want and own it outright.
A typical student management
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around language schools
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how language schools actually works
Build it in 3 steps
Describe it
Tell Kleap what your language schools needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Does it integrate with our LMS or deliver lessons and homework digitally?+
No. Kleap does not integrate with an LMS and does not host lesson content. It manages the student records such as level, placement, attendance, and scores, while you deliver lessons in your classroom or existing tools.
How do I record placement and CEFR levels?+
Each student record stores a placement score and a current CEFR-level field, so you can filter and group learners by level and document their progression from A1 through C2 over time.
Can I track attendance for visa or enrollment compliance?+
Yes. Attendance is stored per student per session, so you maintain the record schools often need for compliance. Note that it is a record you keep and export yourself, not an automated report sent to any authority.
Can students pay course fees online through it?+
No. Kleap does not process payments. It tracks a paid/unpaid status you set after collecting fees through your own method, and can gate a student login on that status.
More Student Management System use cases
Ready to build it?
Describe your language schools student management and watch it come to life. Free to start, no code.