Build a Time Tracking App for Consultants
Record time entries per engagement, set day or hourly rates, and watch billable totals build on a dashboard. Made with Kleap. Free to start.
16,198+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A time-tracking app for consultants is a web tool where a consultant logs hours by engagement and workstream so they can monitor scope, track budget burn, and bill clients on time-and-materials or fixed-fee terms. On Kleap it's a website on your own database, where each entry ties a task to an engagement, a phase and a day or hourly rate.
What your consultants time tracking tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for consultants.
Consultant
In small consultancies staffing shifts per engagement, so attributing hours to the right person underpins both billing and capacity planning.
Client
Consultants often serve several clients in parallel, so hours must roll up to the client for invoicing and account reviews.
Engagement
A client may run multiple engagements over time, and separating them is how you protect the scope and margin of each one.
Workstream or phase
Consulting projects break into discovery, delivery and rollout, so tagging the phase shows where effort concentrates against the plan.
Task description
A concise note on the activity supports time-and-materials invoices and helps justify hours if a client questions scope.
Date
Engagements are budgeted and reported by period, so accurate dates keep burn-rate reporting aligned to milestones.
Hours
The unit behind both time-and-materials billing and internal budget tracking, entered per task for accuracy.
Billable flag
Business development, internal reviews and travel prep aren't always billed, so flagging them reveals true chargeability.
Day or hourly rate
Consultants often price in day rates that differ by engagement, so storing the rate lets the dashboard convert hours to fees.
What good looks like for consultants
One app, a view for everyone
Consultant
Chargeable days and whether an engagement is tracking to its budget
Engagement lead
Burn by workstream against the plan and where scope is slipping
Client sponsor
A transparent view of hours spent per phase against the statement of work
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the time tracking you actually want and own it outright.
A typical time tracking
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around consultants
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how consultants actually works
Build it in 3 steps
Describe it
Tell Kleap what your consultants needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Does it track my time automatically or does the client see a live activity feed?+
No. Kleap builds a web app where the consultant enters time against an engagement, using a form or a simple start/stop. There's no automatic tracker, no screenshots and no live surveillance feed, so you decide exactly what gets logged and what a client dashboard would show.
Can I track budget burn against a fixed-fee engagement?+
Yes. Because each entry links hours to an engagement and phase, the dashboard can total effort against the budget you set. That lets you see when a fixed-fee project is approaching the point where it stops being profitable.
Does it connect to QuickBooks or my invoicing tool to bill clients?+
No. Kleap runs on its own database and doesn't sync with QuickBooks, payroll or external invoicing tools. It gives you clean billable hours and rates per engagement, which you export to raise time-and-materials invoices in your own accounting system.
Can I separate travel and business development from billable client hours?+
Yes. The billable flag on each entry lets you log non-chargeable time like travel prep or a sales meeting separately from client work. The dashboard then reports your real chargeability rather than counting every logged hour as billable.
More Time Tracking App use cases
Ready to build it?
Describe your consultants time tracking and watch it come to life. Free to start, no code.