Build an Applicant Tracking System for Staffing Agencies
Manage a worker pool, match skills to assignments, and redeploy talent between jobs. Build a staffing agency tracker with Kleap. Free to start.
16,176+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
An ATS for a staffing agency is a web app that manages a large pool of temp and contract workers — storing each worker as a record with their skills and availability, and tracking their stage across many client assignments at once.
What your staffing agency applicant tracking tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for staffing agency.
Worker name
The record for one temp or contract worker who may be placed and re-placed many times over.
Skills / certifications
Forklift, welding, admin, and similar, matched to open orders so a coordinator fills a request in minutes.
Availability status
Available, On assignment, or Do not use — the field that decides who can be dispatched right now.
Assignment / client
The current or prospective placement, linking a worker to the client order they're covering.
Assignment stage
Applied → Screened → Available pool → Submitted → On assignment → Ended, the lifecycle a staffing desk runs on.
Pay rate & bill rate
What the worker earns versus what the client is billed, kept on the record so margin is visible per placement.
Shift / location preference
Used to match workers to open orders without calling down a list one by one.
Compliance docs
I-9 and safety-training status as a yes/no on the record — the app stores whether docs are complete, it doesn't run the checks.
Redeployment notes
Performance and whether to re-place a worker when an assignment ends, driving repeat placements.
What good looks like for staffing agency
One app, a view for everyone
Staffing coordinator / recruiter
A ready available pool, how fast orders get filled, worker reliability, and redeploying good workers after an assignment ends.
Account manager
Client orders coming in, fill rate against them, bill rates, and the quality of workers sent out.
Branch manager
Overall fill rate, margin between pay and bill, active worker count, and desk productivity.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the applicant tracking you actually want and own it outright.
A typical applicant tracking
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around staffing agency
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how staffing agency actually works
Build it in 3 steps
Describe it
Tell Kleap what your staffing agency needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
How is this different from an ATS for a perm recruiting agency?+
Staffing works a large, reusable pool — the same worker is placed, ends an assignment, and gets redeployed to the next order. The records center on availability status, pay/bill rate, and assignment lifecycle rather than a one-time permanent placement fee.
Can we match available workers to open orders quickly?+
Yes. Skills, availability status, and shift preference are all fields, so a coordinator filters the pool to, say, forklift-certified workers available tonight and submits them in minutes instead of calling a list.
Can it track pay rate versus bill rate for margin?+
Yes. Both rates live on the record, so a branch can see the spread on every active placement and total pipeline margin on a dashboard. It stores the numbers; your payroll and billing systems still handle the money.
Does it manage compliance documents like I-9s?+
It tracks whether each worker's compliance docs are complete as a status field so you don't dispatch someone who's missing paperwork. It records the state of compliance — it isn't an automated verification or e-signature service.
More Applicant Tracking System use cases
Ready to build it?
Describe your staffing agency applicant tracking and watch it come to life. Free to start, no code.