Build a Booking System for Your Tutoring Business
Let students book lessons by subject and time slot while you track sessions, rates and student progress in one place. Free to start.
16,198+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A booking system for a tutor is a web app on its own database that turns lesson requests into structured records by student, subject and time slot, and tracks whether each session was scheduled, held or missed. It replaces a messy calendar or chat threads with one clear view of your teaching week.
What your tutor booking tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for tutor.
Subject / level
The topic and grade being taught (GCSE maths, A-level physics), stored on the booking so the right materials and rate are attached to each session.
Time slot
The reserved lesson block, so two students are never booked into the same hour and your free evenings stay visible.
Student record
Name, contact and the parent/guardian details for the learner, so recurring students are matched instead of re-typed each week.
Session type
One-to-one, group or trial, stored with its own length so a 90-minute session isn't squeezed into an hour slot.
Progress notes
What was covered and homework set, linked to the student so you and the parent can see progress over time.
Status
The stage of the lesson (requested, confirmed, held, missed, cancelled) so your dashboard shows the true state of the week.
Recurring pattern
A repeating weekly slot stored against the student, so a standing Tuesday lesson is one record instead of manual re-entry.
Duration
Lesson length that drives how much of the slot is held, keeping back-to-back sessions from overlapping.
What good looks like for tutor
One app, a view for everyone
Tutor
Their week at a glance, each student's progress notes, recurring slots, and which hours are still free to sell.
Parent / student
Seeing their upcoming lessons, what was covered, and confirming or reading a session without confusion.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the booking you actually want and own it outright.
A typical booking
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around tutor
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how tutor actually works
Build it in 3 steps
Describe it
Tell Kleap what your tutor needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Can students or parents request a slot themselves?+
Yes. The web app can show your open time slots and let a student submit a request, which becomes a booking record you confirm. Everything lives in one database, so you're not chasing requests across chat and email.
Can I set up recurring weekly lessons?+
Yes. A recurring pattern is stored against the student, so a standing weekly slot is one record rather than something you re-enter each week. Individual sessions can still be moved or marked missed without breaking the series.
Does it take payment for lessons?+
No. Kleap builds a web app on its own database that handles scheduling and records; it does not process payments. You can log a session's status and notes, but billing is handled outside the app.
Where are my progress notes stored?+
In the app's own database, linked to each student. You can look back over what was covered and homework set across all past sessions, and share the view with a parent through the web app.
More Booking System use cases
Ready to build it?
Describe your tutor booking and watch it come to life. Free to start, no code.