Build a Grant Management App for Foundations
Manage grantee applications, review status, and report deadlines in a web app with records, roles, and dashboards. Made with Kleap. Free to start.
16,176+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A grant management app for foundations is a web-based system that tracks the applications you receive, your review decisions, and the ongoing grantee relationships for every award you make. It replaces email threads and spreadsheets with one database your program team and board use to run each grant cycle.
What your foundations grant management tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for foundations.
Applicant Organization
Identifies the nonprofit requesting support so you can see all prior and current requests from that grantee.
Request Amount
Captures what the applicant asked for so program staff can weigh it against the cycle budget.
Program Area / Focus
Sorts requests by your funding priorities so you can balance the portfolio across your mission areas.
Review Status
Tracks each application through received, under review, board-decision, and approved or declined.
Board Decision
Records the trustees' vote and any conditions so award terms are documented and defensible.
Award Amount
Logs the approved grant so the foundation can report total giving against its payout target.
Grant Period
Sets the start and end dates of the award so staff know when the grant is active and expiring.
Grantee Report Due Date
Tracks the reporting deadline you require of grantees so you can confirm impact before renewal.
Program Officer
Assigns the staff member managing the relationship and stewardship for each grantee.
What good looks like for foundations
One app, a view for everyone
Program Officer
Applications in their focus area, review notes, and grantee report status
Executive Director
Total committed dollars, payout rate, and portfolio balance across program areas
Board / Trustees
The docket of recommended grants and the record of prior decisions
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the grant management you actually want and own it outright.
A typical grant management
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around foundations
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how foundations actually works
Build it in 3 steps
Describe it
Tell Kleap what your foundations needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Can the app actually disburse grant payments to our grantees?+
No. Kleap does not move money or process payments, so you still send funds through your bank, accounting system, or payment provider. The app records the award amount, grant period, and payment status so your team and board have a complete, current picture of what has been committed and what remains to be paid.
Can we accept applications directly through the app?+
Yes. You can build an intake form so applicants submit their organization, request amount, and program area straight into your database, creating a grant record automatically. That removes the manual step of copying email submissions into a spreadsheet.
How do program officers and trustees see different views of the same cycle?+
The app supports logins and roles, so a program officer works their assigned focus area while trustees get a read-only docket of recommended grants. Everyone reads from the same live data, so the board decision recorded in the app is the version the whole team trusts.
Can we track a grantee across multiple years of funding?+
Yes. Because each application links to the applicant organization, you can see every request and award a grantee has received over time in one record. That history helps program staff judge renewals and spot organizations you fund repeatedly.
More Grant Management App use cases
Ready to build it?
Describe your foundations grant management and watch it come to life. Free to start, no code.