Build an Asset Tracking App for Laboratories
Track instruments and reagents by location, status, and calibration certificate. Stay compliant. Free to start.
16,176+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
An asset-tracking app for laboratories is a web-based register for lab instruments, equipment, and consumables that records each item's location, calibration and maintenance status, and the researcher responsible for it. It centralizes what used to live in binders and spreadsheets so shared equipment is easy to find and book.
What your laboratories asset tracking tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for laboratories.
Instrument / asset ID
A unique tag so each instrument is trackable across benches and storage.
Item type
Instrument, glassware, reagent, or freezer — lets you manage durable equipment and consumables separately.
Location
Lab room, bench, or freezer position so staff find items and samples fast.
Assigned researcher / PI
Establishes who is responsible and which lab or grant owns the item.
Status
In-service, out-of-service, in-calibration, or reserved — governs whether an instrument can be used.
Calibration due date
Directly affects data validity and audit compliance if a run uses an out-of-cal instrument.
Last maintenance / service date
Supports uptime and preventive service on expensive equipment.
Reagent expiry / lot number
Ensures consumables in use are in date and traceable for safety and reproducibility.
What good looks like for laboratories
One app, a view for everyone
Lab manager
Instrument status, the calibration schedule, and booking conflicts
Principal investigator (PI)
Which equipment their grant owns and whether it's available
Quality / compliance officer
Calibration records, the out-of-service log, and the audit trail
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the asset tracking you actually want and own it outright.
A typical asset tracking
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around laboratories
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how laboratories actually works
Build it in 3 steps
Describe it
Tell Kleap what your laboratories needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Can it connect to lab instruments or a LIMS to pull data automatically?+
No. Kleap doesn't integrate with instruments, a LIMS, or any external system. It's a manual web database where lab staff record instrument status, calibration dates, and bookings themselves.
Does it scan sample or reagent barcodes?+
No, there's no barcode or scanner support. You look up a sample, reagent, or instrument by typing its ID or searching, then update its record directly. It's search-based rather than scan-based.
How do we track instrument calibration for audits?+
Each instrument record holds calibration-due and last-service dates, so you can filter to see what's overdue and keep a searchable history for inspectors. It won't auto-alert you — the lab manager reviews the schedule on the dashboard.
Can multiple researchers book shared equipment through it?+
Yes — add a booking form and per-user logins so each researcher reserves instruments and sees their own bookings. Reservations are records you manage; there are no automatic email confirmations sent.
More Asset Tracking App use cases
Ready to build it?
Describe your laboratories asset tracking and watch it come to life. Free to start, no code.