Build an Employee Onboarding Tracker for Remote Teams
Onboard remote hires across timezones with async checklists, clear owners, and due dates in one shared dashboard. Free to start.
16,170+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
An employee-onboarding tracker for remote teams is a web app that runs a fully distributed onboarding — shipping equipment, granting access, and guiding the first weeks — from one online dashboard everyone can reach from anywhere. It keeps a hire's progress visible across time zones without relying on in-person handoffs.
What your remote teams onboarding tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for remote teams.
New hire name
The central record that lets a distributed team follow a hire's progress without ever meeting in person.
Time zone & country
Shapes welcome-call scheduling and which local compliance documents apply for a globally distributed hire.
Start date
Sets the async 30/60/90 rhythm managers use when they can't just check in at someone's desk.
Equipment shipment status
Tracks address-collected, shipped, and received so a laptop actually arrives before day one across borders.
Async tool access checklist
Confirms chat, video, and docs access — the entire workplace for a remote hire — is provisioned.
Virtual buddy assigned
Names a go-to person to counter the isolation that sinks remote onboarding when nobody owns connection.
Local contract / compliance doc uploaded
Stores the region-specific agreement, which varies widely for internationally distributed teams.
Welcome call scheduled
Ensures at least one live face-to-face happens, the single highest-impact moment of remote onboarding.
Async 30/60/90 check-in dates
Forces structured feedback points that are easy to skip when there's no hallway contact.
What good looks like for remote teams
One app, a view for everyone
People ops / remote lead
Equipment and access status across time zones and who's blocked.
Direct manager
Their hire's ramp and whether the person feels connected, not just provisioned.
IT / ops
Shipment tracking and access provisioning being complete before the start date.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the onboarding you actually want and own it outright.
A typical onboarding
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around remote teams
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how remote teams actually works
Build it in 3 steps
Describe it
Tell Kleap what your remote teams needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Does it auto-provision SaaS accounts or send Slack invites for remote hires?+
No. Kleap doesn't integrate with identity providers or SaaS tools, so it can't auto-provision accounts or send invites. Each access step is a checklist item your IT or ops person completes manually and marks done. The tracker's job is to make sure nothing is missed across a distributed setup, not to automate the provisioning.
Does it send automatic email or SMS reminders across time zones?+
No — it doesn't send automatic emails or texts to anyone. Outstanding and overdue tasks are shown on the shared dashboard, which anyone on the team can open from any time zone. Reminders are pull-based and visual rather than pushed, so there's no timezone-mismatched 3am notification.
Is there a mobile app so distributed hires can onboard from anywhere?+
There's no installable app from the App Store or Google Play. You build a responsive website, so remote hires open it in a phone or laptop browser wherever they are and it adapts to the screen. It works everywhere the web does — it just isn't a native app.
Can we track equipment shipments to hires in different countries?+
Yes. The equipment-status field lets you record address-collected, shipped, and received for each hire, so you always know whether a laptop has actually landed before day one. It won't pull live tracking from a courier, but you update the status manually as the shipment moves. That's usually enough to catch a hire who'd otherwise start with no gear.
More Onboarding Tracker use cases
Ready to build it?
Describe your remote teams onboarding and watch it come to life. Free to start, no code.