Build a Vendor Management App for Agencies
Track freelancers and media vendors, rates, ratings, contracts, and status in one dashboard with Kleap. Free to start.
16,172+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A vendor-management app for agencies is a web database of the freelancers, contractors, and production partners a creative or marketing agency subcontracts. It tracks their rates, NDAs, tax forms, and specialties so account teams staff projects from a vetted roster.
What your agencies vendor management tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for agencies.
Vendor / freelancer name
The contractor or production partner as they appear on the engagement.
Discipline / specialty
Copywriting, video, dev, or paid media lets producers match talent to a brief.
Day / project rate
The negotiated rate feeds project margin and accurate scoping.
NDA / MSA (upload)
The signed confidentiality and master agreement, required before sharing client work.
W-9 / tax form (upload)
Collected for 1099 reporting on contractor payments.
E&O insurance (upload)
Professional-liability proof where a client contract requires it.
Availability status
Available or booked, so producers know who can take work right now.
Contract / renewal date
The retainer or agreement date flagged on the dashboard ahead of renewal.
Quality rating
An account-lead score on reliability and craft that guides re-hire.
What good looks like for agencies
One app, a view for everyone
Producer / resource manager
Availability, rate, specialty, and quality rating.
Account director
Reliability and which vendors are cleared for a given client.
Finance / operations
W-9s, insurance, and rates on file.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the vendor management you actually want and own it outright.
A typical vendor management
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around agencies
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how agencies actually works
Build it in 3 steps
Describe it
Tell Kleap what your agencies needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Does it integrate with our PM or accounting tools like Asana or QuickBooks?+
No. Kleap builds a standalone web app on its own database and does not sync with project-management or accounting tools. It is a vetted freelancer and vendor roster for rates, NDAs, specialties, and availability that lives alongside the PM and finance tools you already use.
Can it pay freelancers or send them contracts to sign?+
No. Kleap does not process payments or run e-signature, and it does not move money through a processor. Your team uploads each freelancer's signed NDA, MSA, and W-9 into their record; payment and signing happen in your existing tools.
Can it remind me when a freelancer's NDA or retainer is up for renewal?+
It flags contract and renewal dates on the dashboard so producers see what is due when they log in. It does not send automatic emails; you review the flagged dates in the app.
Can I filter the roster by discipline and availability?+
Yes. Each vendor record carries specialty and availability status, so producers filter the dashboard to, say, available video editors and staff a brief from a vetted roster.
More Vendor Management App use cases
Ready to build it?
Describe your agencies vendor management and watch it come to life. Free to start, no code.