Build a Grant Management App for Nonprofits
Track grant records, deadlines, and report due dates in one web app with logins and dashboards. Build yours with Kleap. Free to start.
16,171+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A grant management app for nonprofits is a web-based system that tracks every grant application, from prospect research through award and reporting, in one place. It gives your development team a single source of truth for deadlines, funder relationships, and grant outcomes instead of scattered spreadsheets.
What your nonprofits grant management tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for nonprofits.
Grant / Opportunity Name
Labels each funding opportunity so staff can quickly find the proposal they are working on.
Funder / Foundation
Records which foundation, corporation, or government agency the ask is going to, so you can see all activity per funder.
Amount Requested
Captures the ask size so leadership can forecast the grant pipeline against the annual budget.
Amount Awarded
Tracks the actual award versus the request to measure realistic funding, not just applications.
Submission Deadline
The date the proposal is due so nothing slips through the cracks in a busy grant calendar.
Status
Moves each grant through applied, awarded, reporting, and closed so the whole team sees where it stands.
Restricted / Unrestricted
Flags whether funds are tied to a program so finance knows what can cover general operations.
Report Due Date
Surfaces the funder reporting obligation so awarded grants stay in good standing for renewal.
Grant Owner
Assigns a staff member accountable for the proposal and its follow-up.
What good looks like for nonprofits
One app, a view for everyone
Development Director
The full pipeline value, win rate, and which funder relationships need cultivation
Grant Writer
Upcoming deadlines, proposal status, and required attachments per opportunity
Executive Director
Total secured funding, restricted vs unrestricted balance, and renewal risk
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the grant management you actually want and own it outright.
A typical grant management
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around nonprofits
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how nonprofits actually works
Build it in 3 steps
Describe it
Tell Kleap what your nonprofits needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Can the app submit our proposals to grants.gov or foundation portals automatically?+
No. Kleap builds a tracking system, not a submission gateway, so you still upload and submit each proposal through the funder's own portal. What the app does is store the deadline, draft documents, funder details, and status for every opportunity so your team never misses a submission window or loses track of where a proposal stands.
How does a small development team track deadlines across dozens of funders?+
Each grant record carries its own submission deadline and report due date, and the dashboard surfaces what is coming up so nothing gets buried. Because every teammate logs in to the same live database, a two-person shop and a ten-person department both see the identical, current pipeline.
Can we store the actual proposal documents and budgets in the app?+
Yes. Every grant record supports document uploads, so the narrative, budget spreadsheet, and funder correspondence live attached to the opportunity itself. That keeps the whole history in one place when a grant comes up for renewal a year later.
Can board members and program staff see grant data without editing it?+
Yes. The app supports logins with roles, so you can give a program manager access to their grants while board members get a read-only view of the overall pipeline. Data is scoped per user, so people only see what they are meant to.
More Grant Management App use cases
Ready to build it?
Describe your nonprofits grant management and watch it come to life. Free to start, no code.