Build an Employee Onboarding Tracker for HR Teams
Track every new hire's tasks, owners, and due dates in one dashboard—collect documents and see onboarding status at a glance. Free to start.
16,172+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
An employee-onboarding tracker for HR teams is a web app that centralizes every new hire's paperwork, orientation tasks, and first-90-day milestones into one record, so HR can see at a glance who has completed what. It replaces scattered spreadsheets and email threads with a single dashboard covering the whole onboarding pipeline.
What your hr teams onboarding tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for hr teams.
Employee full name
The primary identifier that ties every task, document, and status update to the correct new hire.
Start date
Anchors the 30/60/90 timeline HR uses to sequence pre-boarding, day-one, and probation milestones.
Department & reporting manager
Routes the hire to the right hiring manager and onboarding plan, since each department has different first-week tasks.
Onboarding stage
A status field (offer accepted, pre-boarding, day one, 30/60/90) that shows HR exactly where each person sits in the flow.
Signed documents uploaded
Tracks whether I-9, W-4, and handbook acknowledgment PDFs are on file, which is the core compliance record HR must be able to produce.
Equipment & system access checklist
Confirms laptop, badge, and account provisioning are done before day one so the hire isn't left idle.
Assigned HR owner
Makes one person accountable for each hire's completion instead of tasks falling between HR and the manager.
Probation / 90-day review date
Flags the confirmation-of-employment decision so it never slips past the review window.
New-hire survey score
Captures onboarding satisfaction so HR can spot a broken step before it drives early attrition.
What good looks like for hr teams
One app, a view for everyone
HR manager
Overall completion rates, missing compliance documents, and which hires are behind schedule.
Hiring manager
Whether their specific new hire is set up and ready to be productive on day one.
New hire
Their own checklist — what to sign, what to bring, and what happens in week one.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the onboarding you actually want and own it outright.
A typical onboarding
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around hr teams
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how hr teams actually works
Build it in 3 steps
Describe it
Tell Kleap what your hr teams needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Does this onboarding tracker integrate with our HRIS or payroll (Workday, BambooHR, ADP)?+
No. Kleap builds a standalone web app on its own database, so it does not sync with Workday, BambooHR, ADP, or payroll systems. You log hires, track tasks, and store uploaded documents inside Kleap itself. Many HR teams run it as a lightweight onboarding layer alongside their HRIS and keep the two updated manually.
Can new hires e-sign their I-9 or handbook acknowledgment inside the tracker?+
Not natively — there is no built-in e-signature step. Instead, the new hire or HR uploads the signed PDF as a document, and the tracker marks that item complete. This gives you an auditable record of what's on file without adding a separate e-sign tool.
How do we prove compliance documents were collected for an audit?+
Each hire's record stores uploaded documents with a completion status and owner, and the dashboard shows exactly which items are done or outstanding. You can open any employee and see their signed forms in one place, which is the audit trail most HR teams need for onboarding paperwork.
Will it automatically remind managers about overdue onboarding tasks?+
It does not send automatic emails or texts. Overdue and incomplete tasks are surfaced on the shared dashboard, so HR and managers see what's behind whenever they open it. Reminders are visual and pull-based rather than pushed to inboxes.
More Onboarding Tracker use cases
Ready to build it?
Describe your hr teams onboarding and watch it come to life. Free to start, no code.