Build an Asset Tracking App for Hospitals
Track medical devices and mobility gear by department, status, and calibration due date. Stay audit-ready. Free to start.
16,172+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
An asset-tracking app for hospitals is a web-based register of medical and clinical equipment — infusion pumps, ventilators, wheelchairs, monitors, and beds — that records each device's owning department, last recorded location, and maintenance and calibration status. It gives biomed and nursing staff a shared view of what equipment exists and where it was last logged.
What your hospitals asset tracking tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for hospitals.
Biomed / asset tag
A unique clinical-engineering tag so each device is trackable independent of its serial number.
Equipment type
Infusion pump, ventilator, wheelchair, or monitor — lets you count and report by device class.
Department / unit
The owning ward (ICU, ER, med-surg) so accountability is clear when devices roam.
Current location
The room or floor a device was last checked to, so staff spend less time hunting for it.
Status
In-use, available, in-biomed, or quarantined — critical for infection control and availability.
Last preventive maintenance (PM) date
Underpins patient safety and accreditation expectations on servicing.
Calibration due date
Regulatory requirement — an out-of-calibration device can produce unsafe readings.
Serial / model number
Needed to act on manufacturer recalls and to schedule model-specific service.
What good looks like for hospitals
One app, a view for everyone
Biomedical / clinical engineering
PM and calibration due dates and each device's service status
Nurse manager / charge nurse
What equipment is available on the unit at this moment
Compliance / accreditation lead
The audit trail, overdue maintenance, and outstanding recalls
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the asset tracking you actually want and own it outright.
A typical asset tracking
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around hospitals
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how hospitals actually works
Build it in 3 steps
Describe it
Tell Kleap what your hospitals needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Can it locate equipment in real time like an RTLS badge system?+
No. Kleap has no RTLS, RFID, or Bluetooth tracking. The current-location field shows wherever a staff member last recorded the device — it tells you where it was checked to, not a live real-time position.
Does it integrate with our CMMS or biomed maintenance system?+
No, there's no sync with a CMMS, EHR, or asset platform. It's a standalone web database where biomed staff manually log PM dates, calibration due dates, and status, all viewable on a shared dashboard.
How does it help with Joint Commission or accreditation audits?+
You record maintenance and calibration dates per device and filter to show what's overdue, giving an at-a-glance compliance view plus a searchable history. It won't generate official regulatory reports for you, but it keeps the underlying data in one place.
Is device data secure, and can we store patient information?+
Access is gated by logins and roles you control, and each user sees only what you scope to them. However, it's a general web database — not a certified medical or HIPAA system — so you should not store protected health information (PHI) in it.
More Asset Tracking App use cases
Ready to build it?
Describe your hospitals asset tracking and watch it come to life. Free to start, no code.