Build a Subscription Tracker for Small Businesses
Keep every small-business subscription, renewal date, and cost organized. Track owners and status — no bank connection. Made with Kleap. Free to start.
16,171+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A subscription-tracking app for a small business is a simple web tool that lists every recurring bill and software subscription the business pays for — the vendor, what it costs, when it renews, and which card it's on — so recurring spend stops slipping through the cracks between the owner and the bookkeeper. It's a manual record of what you subscribe to, built to catch forgotten charges before they add up.
What your small business subscription tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for small business.
Vendor / service name
Small businesses juggle software, utilities, and trade services, so naming each vendor plainly keeps a non-technical owner oriented.
What it's for
A short purpose note ('POS software', 'accountant', 'scheduling') reminds you months later why you signed up and whether you still need it.
Monthly cost
Small margins mean every recurring dollar counts, so a running monthly total is the number an owner actually watches.
Billing cycle
Knowing which bills hit monthly vs. yearly helps a small business plan cash flow around lumpy annual renewals.
Renewal / next-charge date
Surprise annual renewals are the classic small-business budget shock; a dated record gives you time to review or cancel.
Payment method / card
Recording which card each charge sits on makes it easy to reconcile the statement and spot a charge you meant to stop.
Category
Buckets like software, utilities, insurance, and marketing show where the recurring money really goes each month.
Owner / who approved it
In a small team it's easy to lose track of who signed up for what, so noting the approver prevents duplicate or zombie subscriptions.
Essential vs. nice-to-have
Flagging must-keep vs. optional gives an owner a fast cut list when cash gets tight.
What good looks like for small business
One app, a view for everyone
Owner / operator
The total monthly bill, what's essential vs. cuttable, and the next big renewal coming up
Bookkeeper / office manager
Which card each charge is on and matching subscriptions against the bank statement at month-end
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the subscription you actually want and own it outright.
A typical subscription
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around small business
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how small business actually works
Build it in 3 steps
Describe it
Tell Kleap what your small business needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Does it scan my business bank account or card to find subscriptions I forgot about?+
No — it doesn't connect to your bank or card, so it can't automatically hunt down forgotten charges. You add each subscription yourself. The payoff is that once it's in, you have one plain list of every recurring bill with its cost and renewal date, which is exactly what makes those forgotten charges obvious the next time you review your statement.
Will it text or email me before a subscription renews?+
No automatic texts or emails. Renewal dates show up on the dashboard, sorted so the soonest ones are front and center. The habit that works for a small business is opening the tracker once a month (or when the statement lands) to see what's about to renew and decide what to keep.
Is there a mobile app I can check on my phone?+
There's no separate app to install from an app store, but it's a responsive website, so it works in your phone's browser and you can bookmark it to your home screen. You get the same list, totals, and renewal dates on your phone as on a laptop.
Can it cancel a subscription for me?+
No. It tracks and reminds — it can't cancel or change anything with the vendor. It'll show you what's renewing and what it costs so you can decide, but you'll cancel directly with the provider yourself.
More Subscription Tracker use cases
Ready to build it?
Describe your small business subscription and watch it come to life. Free to start, no code.