Build a Donor Management App for Nonprofits
Track donor records, log every gift, and run campaigns from one web app. See each supporter's giving history instantly. Free to start.
16,171+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A donor management app for nonprofits is a web-based system that stores every donor's profile and records each gift (amount, date, campaign, and fund) so your team can see giving history, totals, and retention in one place. It replaces scattered spreadsheets with a searchable database of donors, donations, and appeals.
What your nonprofits donor management tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for nonprofits.
Donor Type (individual, corporate, foundation)
Segments your file so major-gift, corporate, and grassroots donors get the right cultivation track.
Lifetime Giving Total
Surfaces your best prospects for major-gift asks based on accumulated generosity.
First Gift Date
Anchors donor tenure so you can measure retention and celebrate giving anniversaries.
Preferred Fund / Program
Keeps restricted and unrestricted gifts separate so money is spent as the donor intended.
Appeal / Campaign Source
Attributes each gift to the appeal that drove it, showing which campaigns actually work.
Giving Status (LYBUNT / SYBUNT)
Flags donors who gave last year but not this one so lapsed supporters can be re-engaged.
Gift Amount & Date
Records every donation as a dated line item, the backbone of all giving history and totals.
Assigned Solicitor / Staff
Shows who owns each relationship so cultivation doesn't slip through the cracks.
Contact & Consent Preference
Respects how and whether each donor wants to be contacted for outreach.
What good looks like for nonprofits
One app, a view for everyone
Development Director
Total funds raised vs. goal, donor retention, and the major-gift pipeline.
Executive Director
Restricted vs. unrestricted fund balances and overall fundraising health.
Board Treasurer
Fund designations and whether restricted money is being tracked correctly.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the donor management you actually want and own it outright.
A typical donor management
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around nonprofits
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how nonprofits actually works
Build it in 3 steps
Describe it
Tell Kleap what your nonprofits needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
How does a donor management app help re-engage lapsed donors?+
By recording each donor's first and most recent gift date, the app can flag LYBUNT and SYBUNT donors (gave last year but not this one). You get a clear list of supporters who have gone quiet, so your team can build a targeted re-engagement appeal instead of guessing who lapsed.
Does it process donations or connect to our accounting and email-marketing tools?+
No. Kleap builds the record-keeping side only: it stores donor records, logs each gift (amount, date, campaign, fund), and shows giving history and totals on a dashboard. It does not run payments through a processor, sync with accounting or email platforms, or auto-issue tax receipts. You enter the gifts you receive and it keeps the history, reporting, and donor profiles.
Can I keep restricted and unrestricted funds separate?+
Yes. Every gift record carries a fund or program designation, so restricted gifts are tagged and reported apart from unrestricted revenue. Your totals dashboard rolls up balances per fund, which is what your board and auditors expect to see.
How do I spot potential major-gift prospects?+
The app maintains a lifetime giving total on each donor profile and lets you sort and filter your database by it. Combined with giving frequency and recency, that lets you build a shortlist of loyal, capacity-signaling donors to move into a major-gift conversation.
More Donor Management App use cases
Ready to build it?
Describe your nonprofits donor management and watch it come to life. Free to start, no code.