Build a Knowledge Base for Your Product Team
Keep specs, decisions, and release notes in one searchable base with categories and roles. Built on Kleap. Free to start.
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A working app, not a template
What it is
A product-team knowledge base is a central home for product specs, PRDs, decision logs, and feature documentation so PMs, designers, and engineers stay aligned on what's being built and why.
What your product teams knowledge base tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for product teams.
Doc title (spec / PRD)
Names the feature under definition so engineers and designers open the same source of truth before building.
Product area / feature
Maps each spec to the part of the product it changes, so related work is easy to find and de-conflict.
Doc type (PRD / spec / decision log / research note)
Separates a requirements doc from a rationale log so readers know whether they're seeing 'what' or 'why'.
Status (draft / in-review / shipped / archived)
Tells an engineer whether a spec is still being debated or is locked and ready to build.
Owner (PM)
Assigns the product manager accountable for keeping the spec accurate as scope shifts.
Linked epic / release
Connects the doc to the release it belongs to so context isn't lost between planning and delivery.
Stakeholders / reviewers
Records who signed off so decisions aren't relitigated by people who weren't in the room.
Last-updated
Scope changes mid-build; a spec that wasn't updated after a pivot ships the wrong thing.
Tags
Surfaces every doc touching a flow or metric so a PM can trace the history of a decision.
What good looks like for product teams
One app, a view for everyone
Product manager
Keeping specs current and decisions logged as scope evolves
Engineer
A single trustworthy source of requirements before writing code
Designer / stakeholder
Context and rationale behind what's being built
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the knowledge base you actually want and own it outright.
A typical knowledge base
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around product teams
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how product teams actually works
Build it in 3 steps
Describe it
Tell Kleap what your product teams needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Does it sync with Jira or Linear, or embed live Figma files?+
No. Kleap builds a standalone docs hub on its own database; it won't two-way sync tickets with Jira or Linear, and it doesn't embed live-updating Figma. You can author specs and paste in links to those tools, but the docs are the source of truth here, not a synced mirror. It's documentation, not a tracker integration.
Can we keep specs internal but publish a public roadmap or changelog?+
Yes. Put internal PRDs and decision logs behind a login while publishing a public-facing roadmap or changelog page from the same app. Roles control who sees the internal versus external content.
Is there AI that summarizes specs or answers questions about them?+
No, not by default. Kleap builds a searchable, structured doc library, not a generative assistant that summarizes your PRDs. Clear titles, statuses, and tags are how the team navigates it.
Can we link related specs and keep a decision log?+
Yes. Use the related-docs field and a decision-log doc type to chain a feature's specs and record why choices were made. Archived specs stay accessible so the history of a decision isn't lost.
More Knowledge Base use cases
Ready to build it?
Describe your product teams knowledge base and watch it come to life. Free to start, no code.