Build a Subscription Tracker for Startups
Track every startup subscription, renewal date, and monthly cost in one view. Log owners and status — no bank sync. Built on Kleap. Free to start.
16,170+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A subscription-tracking app for a startup is a web database that captures every SaaS tool and vendor subscription the company pays for — cost, renewal date, trial-end date, and remaining credits — so a lean team can see how much of its runway software is quietly eating. It tracks what the startup subscribes to, entered manually, and is built to catch converting trials and creeping burn before they hit the card.
What your startups subscription tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for startups.
Vendor / tool name
Startups adopt tools fast and rarely retire them, so a single named list is the first check on unmanaged stack sprawl.
Monthly cost
With finite runway, every recurring dollar is burn, so a live monthly total ties software directly to how long the money lasts.
Billing cycle
Annual prepay saves cash-strapped startups money but front-loads burn, so the cycle informs whether to commit or stay monthly.
Renewal date
A dated renewal calendar lets a founder cut or renegotiate before an auto-charge, protecting scarce cash.
Trial-end date
The classic startup leak is a free trial silently converting to paid; tracking trial-end dates is what stops the surprise charge.
Credits remaining
Startups run on cloud and vendor credits, so noting what's left prevents paying cash before free credits are exhausted.
Owner
In a tiny team, tagging an owner per tool keeps accountability clear and stops orphaned subscriptions after someone leaves.
Category
Bucketing infra, dev, growth, and ops shows where burn concentrates and where an early-stage team can trim without pain.
Essential flag
Marking must-keep vs. optional gives founders an instant runway-extension cut list when a raise slips.
What good looks like for startups
One app, a view for everyone
Founder
Software as a share of burn, upcoming renewals, and the fastest cuts that extend runway
Finance / ops lead
Trial conversions, credits remaining, and the full renewal calendar feeding the burn model
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the subscription you actually want and own it outright.
A typical subscription
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around startups
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how startups actually works
Build it in 3 steps
Describe it
Tell Kleap what your startups needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Can it connect to our bank or Brex/Ramp card to automatically track every tool draining our runway?+
No — it doesn't integrate with cards, bank feeds, or spend-management platforms, so it won't auto-import charges. You log each subscription manually. For a lean startup that's a quick one-time setup, and the reward is a clear runway-aware view of software burn, trials, and renewals that lives alongside your own numbers rather than buried in a card export.
Will it warn me before a free trial converts to a paid plan?+
It has a dedicated trial-end field and surfaces those dates on the dashboard, so converting trials are visible before they bill — but it won't send an automatic alert. The workflow that works for startups is logging the trial-end date the moment you sign up and checking the dashboard weekly so nothing flips to paid unnoticed.
Does it sync with our accounting or burn model?+
No — there's no accounting or spreadsheet integration; it's a standalone manual tracker. It gives you the organized spend, category, and renewal data you then feed into your burn model by hand. Think of it as the clean source list, not a live pipe into your financials.
Can it cancel tools we don't need to help us extend runway?+
No. It flags what's cuttable — via the essential flag, cost, and renewal date — but it can't cancel or downgrade anything with the vendor. You'll see exactly what to trim and when; the actual cancellation happens directly with each provider.
More Subscription Tracker use cases
Ready to build it?
Describe your startups subscription and watch it come to life. Free to start, no code.