Build an Invoice Tracker for Contractors
Track job invoices, deposits, and outstanding balances by project so no payment slips through on a busy build. Free to start.
16,170+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
An invoice-tracking app for contractors is a web tool that logs each invoice and progress billing tied to a construction job, recording amounts, retainage held, and whether the client has paid. It lets a builder see receivables across every active project in one dashboard.
What your contractors invoice tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for contractors.
Job or project name
Groups every invoice under the right build so you can see receivables job by job.
Draw or invoice number
Tracks sequential progress billings on the same job, since contractors invoice in stages, not once.
Client (GC or homeowner)
Identifies whether a general contractor or an owner is paying, which changes terms and follow-up.
Billing amount
The value of work completed in this period that you are invoicing for now.
Retainage held
Records the percentage withheld until completion, the money that most affects a contractor's cash flow.
Change order reference
Links extra-work billing to an approved change order so disputed scope never goes unbilled.
Issue date
Marks when the draw was submitted, the start of the net payment window.
Due date
Sets when payment is expected under net terms so slow draws surface early.
Status
Shows each draw as draft, submitted, paid, or overdue across the whole project.
What good looks like for contractors
One app, a view for everyone
Contractor or owner
Total outstanding across jobs and how much retainage is being held back.
Project manager
Billing to date on their job versus the contract value and budget.
Bookkeeper
Paid versus outstanding draws to schedule payroll and material payments.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the invoice you actually want and own it outright.
A typical invoice
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around contractors
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how contractors actually works
Build it in 3 steps
Describe it
Tell Kleap what your contractors needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Does this tracker send draw payments or connect to my bank?+
No. It does not process or move money and has no bank connection. It records each draw and its status so you always know which billings have been paid and which are still outstanding after you receive the funds yourself.
Can it handle retainage and multiple progress billings on one job?+
Yes. Each job can hold many draw records, and every invoice has a retainage field so you can track the percentage held back per billing. The dashboard rolls these up so you see total billed, paid, and retained per project.
Is there a mobile app I can use on the job site?+
There is no native app to install from an app store, but the tracker is a responsive website that works in a phone browser on site. You can open a job, check a draw's status, and mark it paid from your phone without any download.
Does it integrate with QuickBooks or construction accounting software?+
No, it does not sync with QuickBooks or any external accounting system. It maintains its own records of jobs, draws, retainage, and payment status, which you or your bookkeeper reference directly or copy into your accounting workflow.
More Invoice Tracker use cases
Ready to build it?
Describe your contractors invoice and watch it come to life. Free to start, no code.