Build a Project Tracker for Freelancers
Track client projects, deadlines and payments in one place. Build a custom freelance tracker with logins and dashboards on Kleap. Free to start.
16,171+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A project tracker for freelancers is a simple web app where you keep every client project, task, and deadline in one place instead of scattered across notebooks and inboxes. It runs on its own database in the browser, so you always know what's due, what's billable, and what's been paid.
What your freelancers project tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for freelancers.
Task
The specific deliverable or step, like 'Draft homepage copy' — the atomic unit you actually work on and check off.
Client
Which client the task belongs to, so a solo freelancer juggling several clients can filter work by who it's for and never mix up deadlines.
Status
Where the task stands (To do / In progress / Awaiting client / Done). For a freelancer this replaces the mental note about what you're waiting on.
Deadline
The date the client expects it. The single field that protects your reputation as a one-person shop with no team to cover a missed date.
Priority
High / Medium / Low, so on a heavy week you can see at a glance which client work must move first.
Billable Hours
Time logged against the task so you can invoice accurately and see if a flat-fee project is quietly eating your margin.
Deliverable Link
The URL or note pointing to the finished file, so past work is retrievable without digging through folders.
Payment Status
Unbilled / Invoiced / Paid — because for a freelancer, a task isn't truly 'done' until the money lands.
Notes
Client preferences, revision requests, or scope reminders that keep context attached to the task instead of in your head.
What good looks like for freelancers
One app, a view for everyone
Freelancer (you)
Seeing every client's deadlines in one view, protecting billable hours, knowing what's unpaid, avoiding double-booking a busy week.
Client
A clear read on whether their work is on track and what's waiting on their feedback, without needing a status-update email.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the project you actually want and own it outright.
A typical project
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around freelancers
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how freelancers actually works
Build it in 3 steps
Describe it
Tell Kleap what your freelancers needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Can I track projects for several clients at once in one tracker?+
Yes. Every task carries a Client field, so you can filter and group work by client while keeping one master view of all deadlines. It's built for the reality of a solo freelancer running five clients in parallel.
Can my client see the status without me sending update emails?+
You can build a simple shared status view they open in their browser to see progress and what's awaiting their feedback. You control exactly what's visible, so they never see your internal notes or hours.
Does it track billable hours so I can invoice from it?+
Yes — each task has a Billable Hours field and a Payment Status, so you can total hours per client and see what's still unbilled. It's a record and dashboard, not an accounting suite, so you'd still send invoices from your usual tool.
Is there a mobile app for checking projects on the go?+
There's no separate mobile app — the tracker is a web app that opens in any phone or laptop browser and adapts to the screen. You get the same live data everywhere as long as you have a browser.
More Project Tracker use cases
Ready to build it?
Describe your freelancers project and watch it come to life. Free to start, no code.