Build a Fleet Management App for Construction Fleets
Log trucks, excavators, and their service dates, assign operators, and track registration in one app. Built on Kleap. Free to start.
12,020+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A fleet management app for construction is a web database that tracks heavy equipment, trucks, and machinery across job sites so a contractor knows where each asset is assigned, when it is due for service by engine hours, and which certifications and inspections are current. It replaces the equipment binder and the whiteboard that track excavators, loaders, and site trucks.
What your construction fleet management tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for construction.
Asset ID / equipment number
A fixed tag for each excavator, loader, or truck so service, inspection, and job-site assignment attach to one asset.
Equipment type & make/model
Distinguishes a skid steer from a dump truck so the right machine is dispatched to the right task and parts are ordered correctly.
Engine hours (logged manually)
Heavy equipment is serviced by run hours, not miles, so logged hours drive hydraulic, filter, and greasing intervals.
Assigned job site
Records which project a machine is on so PMs can see equipment allocation and pull idle assets to where they are needed.
Operator assignment & certification
Links the operator and their machine-specific certification so only a certified operator runs a crane or heavy plant.
Next service due (by hours)
Flags the upcoming service based on run hours so a machine on a tight schedule does not fail mid-pour or mid-dig.
Inspection / LOLER or annual cert date
Tracks statutory lifting and safety inspections so lifting gear and plant stay legally cleared to work on site.
Ownership status (owned / rented)
Marks rented plant so return dates and hire costs are tracked and you are not paying idle rental on a finished job.
Maintenance & breakdown history
A running log per asset so recurring faults, downtime cost, and resale or hire value are all backed by records.
What good looks like for construction
One app, a view for everyone
Equipment / plant manager
Engine-hour service intervals, inspection certificates, and utilization across every owned and rented asset.
Project / site manager
Which machines are assigned to their site, operator certifications, and any asset flagged down for repair.
Owner / estimator
Owned-versus-rented mix, downtime cost, and rental return dates to control equipment spend per job.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the fleet management you actually want and own it outright.
A typical fleet management
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around construction
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how construction actually works
Build it in 3 steps
Describe it
Tell Kleap what your construction needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Does it track equipment location on the job site with GPS?+
No. Kleap does not provide GPS or telematics tracking, so it will not show a live map of your machines or read location from the equipment. Instead you record which job site each asset is assigned to as a field and update it when equipment moves, giving you an allocation view rather than a real-time position.
Can it read engine hours straight off the machine?+
No, it does not connect to equipment hour meters or OBD hardware, so engine hours are entered manually, typically by the operator or mechanic. That is enough to drive hour-based service intervals for excavators and loaders, but the hours come from someone reading the meter, not an automatic feed.
How does it handle service intervals for heavy equipment that runs on hours not miles?+
Each asset uses logged engine hours plus a next-service-due-by-hours field, since plant is maintained on run hours. A dashboard can show machines approaching their interval so you service before a failure on site, and the maintenance history keeps a record for warranty and resale.
Can I track both owned and rented plant in one place?+
Yes. Every asset has an ownership-status field, so rented machines can carry their hire start, return date, and daily cost alongside your owned fleet. That lets you see rental exposure and off-hire idle plant before it eats into a job's margin, all in one searchable list.
More fleet management setups people build
The same builder, tuned for another workflow — each starts from real fields for its niche.
Ready to build it?
Describe your construction fleet management and watch it come to life. Free to start, no code.