Build a Subscription Tracker for SaaS Companies
Track SaaS subscriptions, renewal dates, and costs in one dashboard. Log owners and status — no bank sync. Built on Kleap. Free to start.
12,076+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
A subscription-tracking app for a SaaS company is a web-based database that records every software tool and vendor subscription your company pays for — plan, seat count, cost, billing cycle, and renewal date — so your tool stack and its spend live in one place instead of scattered across credit-card statements and inboxes. It tracks what your SaaS business subscribes to, not the plans you bill your own customers.
What your saas subscription tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for saas.
Tool / vendor name
SaaS companies run 50-100+ tools, so a clean canonical name per vendor is what makes stack-wide reporting possible.
Plan tier
Knowing whether you're on Starter, Business, or Enterprise flags when you're overpaying for capacity you don't use or under-provisioned for scale.
Seat count
Per-seat pricing dominates SaaS tooling, so tracking seats bought vs. needed is the single biggest lever on wasted spend.
Monthly cost
Normalizing every line to a monthly figure lets you compute total software spend and spend-per-employee at a glance.
Billing cycle
Monthly vs. annual changes both cash-flow timing and the discount you're leaving on the table, so it drives renegotiation decisions.
Renewal date
Auto-renewing SaaS contracts lock you in silently; a dated record is what gives you a window to renegotiate or cut before the charge hits.
Owner / department
Assigning each tool to a person or team ends orphaned subscriptions nobody remembers buying and creates accountability at renewal.
Category
Grouping by dev tools, infra, analytics, sales, or design surfaces redundancy — like paying for three overlapping analytics products.
Contract / auto-renew status
Marking which lines are under contract vs. cancel-anytime tells you which spend you can actually cut this month.
What good looks like for saas
One app, a view for everyone
Finance / RevOps
Total monthly and annual software spend, spend-per-employee trend, and which renewals land next quarter
Engineering / IT lead
Infra and dev-tool seats vs. actual usage, and duplicate tools across teams they can consolidate
Founder / CEO
Software as a share of burn and the handful of biggest line items worth renegotiating
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the subscription you actually want and own it outright.
A typical subscription
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around saas
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how saas actually works
Build it in 3 steps
Describe it
Tell Kleap what your saas needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Does the tracker connect to our bank or corporate cards to auto-detect every SaaS subscription we're paying for?+
No — it does not link to bank feeds, card statements, or expense systems, so it won't automatically discover hidden subscriptions. It's a manual database: you (or an ops owner) enter each tool once, and from then on it gives you a single dashboard of stack spend, seats, categories, and upcoming renewals that no bank feed organizes for you.
Can it show me which tools are up for renewal soon so we don't get auto-charged?+
Yes, on the dashboard. It sorts your subscriptions by renewal date so upcoming renewals surface in one view. Note that alerts live on the dashboard — it does not send automatic email or Slack reminders, so someone should check the renewals view on a regular cadence (weekly works well for a fast-moving stack).
Can I break spend down by category to find overlapping tools?+
Yes. Every subscription carries a category, and the spend-by-category dashboard totals what you pay across dev tools, analytics, sales, and more. That view is usually where SaaS teams spot three tools doing one job and consolidate.
Can it cancel or downgrade a subscription for us automatically?+
No. It's a tracking system, not a billing or procurement tool — it can't cancel, downgrade, or renegotiate anything on the vendor's side. What it does is flag the renewal in time and show usage context (seats, plan) so your team can act with the vendor directly before the charge.
More subscription setups people build
The same builder, tuned for another workflow — each starts from real fields for its niche.
Ready to build it?
Describe your saas subscription and watch it come to life. Free to start, no code.