Build an Invoice Tracker for Designers
Track project invoices, deposits, and paid status for every design client so you always know what's still owed. Free to start.
16,171+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
An invoice-tracking app for designers is a web tool that records each project's invoices, from the upfront deposit to the final balance, and tracks them through to paid or overdue. It gives a graphic or web designer a clear view of what every client owes across active projects.
What your designers invoice tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for designers.
Project name
Groups a project's deposit and final invoices together so you see the full balance per job.
Client name
Ties invoices to the client, essential when running several design projects at once.
Invoice number
Gives a shared reference for the client and your records when chasing payment.
Payment split
Flags whether this is the deposit or final balance, since designers usually bill part upfront.
Milestone or phase
Records which stage the invoice covers, such as concept or delivery, on staged projects.
Usage or licensing fee
Captures rights granted with the work so licensed usage is billed distinctly from design time.
Amount
The invoiced value that feeds your outstanding balance for the project.
Due date
Sets when payment is expected so a deposit or final balance overdue is obvious.
Status
Tracks each invoice draft, sent, paid, or overdue across all projects.
What good looks like for designers
One app, a view for everyone
Designer (owner)
Which deposits and final balances are unpaid across projects.
Client contact
The amount, milestone, and due date on their invoice.
Bookkeeper
Paid totals and licensing fees separated for tax and revenue tracking.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the invoice you actually want and own it outright.
A typical invoice
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around designers
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how designers actually works
Build it in 3 steps
Describe it
Tell Kleap what your designers needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Can the app collect the deposit before I release files?+
No. It does not process payments or hold funds, so it cannot gate file delivery on payment. It records the deposit invoice and its status, so you confirm the money has arrived in your own account and then mark it paid before you hand over work.
How do I track a 50% deposit and a final balance on one project?+
You create two invoice records under the same project, each tagged as deposit or final with its own amount and due date. The dashboard shows both so you see what has been collected upfront and what is still owed on delivery.
Does it integrate with Stripe or my accounting software?+
No, there are no integrations with Stripe, QuickBooks, or Xero. The tracker keeps its own database of projects, invoices, and statuses, which you reference directly rather than syncing to payment or accounting platforms.
Can I record licensing or usage fees separately from design work?+
Yes. Each invoice has a usage or licensing field distinct from the project amount, so rights you grant are billed and tracked on their own line. This keeps recurring or one-off license revenue visible instead of blended into your design fee.
More Invoice Tracker use cases
Ready to build it?
Describe your designers invoice and watch it come to life. Free to start, no code.