Build an Invoice Tracker for Tradespeople
Track job invoices, callout fees, and unpaid balances by customer so you get paid for every job you finish. Free to start.
16,172+ sites created with Kleap in the last 30 days
A working app, not a template
What it is
An invoice-tracking app for tradespeople is a web tool that records each job's invoice, splitting labour, materials, and callout charges, and tracks whether the customer has paid. It lets a plumber, electrician, or similar trade see every outstanding job bill in one place.
What your tradespeople invoice tracks
Every field below is one you can add, rename, or remove by chatting with Kleap — a starting point tuned for tradespeople.
Customer name
Identifies who the bill is for, the starting point for any payment follow-up.
Job address
Records the site the work was done at, since trades bill per visit and one customer may have several.
Invoice number
Gives a clean reference for the customer and your own job records.
Labour amount
Captures the hours or fixed labour charge, the core of most trade invoices.
Materials and parts
Logs parts supplied on the job so you recover material cost and markup separately.
Callout fee
Records the fixed callout or minimum charge that many trades apply to every visit.
Deposit paid
Tracks any upfront deposit so the balance still owed after the job is clear.
Total due
The final amount the customer owes once labour, parts, callout, and deposit are combined.
Status
Marks each job paid on completion, invoiced, or overdue so you chase only what is open.
What good looks like for tradespeople
One app, a view for everyone
Tradesperson (owner)
Which jobs are still unpaid and the total cash owed across sites.
Office admin or partner
Sending invoices out and flagging overdue jobs to chase.
Customer
The labour, parts, and callout breakdown and the balance after any deposit.
Buy a tool, or own one built for you
Off-the-shelf software makes you fit its mold. With Kleap you describe the invoice you actually want and own it outright.
A typical invoice
- Monthly per-seat fees that grow with your team
- Your data lives on their servers, in their format
- Fixed features — you adapt to the tool, not the reverse
- Generic, not shaped around tradespeople
Built with Kleap
- Free to start — no per-seat pricing
- You own the app and its database, data stays yours
- Change anything by chatting — fields, views, workflow
- Shaped around how tradespeople actually works
Build it in 3 steps
Describe it
Tell Kleap what your tradespeople needs, in plain words.
AI builds it
Get a real working app with records, forms, and a dashboard.
Publish
Refine it in chat, then publish. It is a live app you own.
Frequently asked questions
Can a customer pay me on the spot through the app?+
No. The app does not take card or bank payments and does not process money. You collect payment your usual way, then mark the job paid in the app, so it works as a record of which jobs are settled rather than a card reader.
Can I use it on my phone at the customer's house?+
Yes, it is a responsive website that opens in your phone browser, though there is no app to install from an app store. You can pull up a job, check the total, and mark it paid on site without needing a laptop.
Does it separate my labour from parts and callout charges?+
Yes. Each invoice has distinct fields for labour, materials, and a callout fee, plus a deposit field, so the total is built transparently. This lets you and the customer see exactly what makes up the bill instead of one lump sum.
Will it link to my accounting software or bank for tax?+
No, it does not sync with accounting tools or your bank. It keeps its own records of jobs, amounts, and payment status, which you can total and pass to your accountant, but there is no automatic export to tax software.
More Invoice Tracker use cases
Ready to build it?
Describe your tradespeople invoice and watch it come to life. Free to start, no code.