AI for Vaud companies

AI Agency in Lausanne

Your AI partner in Lausanne. At the heart of the EPFL, medtech and startup ecosystem, we build, automate and deploy AI for Vaud companies.

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Vaud proximityAI websites and appsAutomation

14'036+ sites created in the last 30 days

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🇪🇺 Europe
Falkenstein
Helsinki
Nürnberg

Hetzner · Europe

US cloud
Vaud proximity
AI websites and apps
Automation

Lausanne concentrates one of the densest technology ecosystems in Europe: EPFL, CHUV, IMD Business School, numerous deeptech and medtech startups, and a demanding fabric of Swiss SMEs. In this environment, artificial intelligence is no longer a future project. It is the organizations that deploy concrete AI tools, tailored to their processes, that are gaining an edge. Kleap offers three paths forward: we build the solution for you (through our agency partner Lionscreative), we connect you with the right local provider, or you run it yourself through the Kleap Enterprise platform.

14'036+
sites created in the last 30 days
16
languages
100%
European hosting
0
US cloud

What we do for Vaud companies

An AI agency close to you, in Lausanne.

Vaud proximity

A French-speaking Swiss team close to the Lausanne ecosystem: EPFL, medtech, deeptech startups, industrial SMEs.

AI websites and apps

Websites and applications for Vaud startups and scale-ups, from MVP to finished product.

Automation

We automate your processes for speed, the edge young companies in the region need.

AI agents

Autonomous agents connected to your tools, on open-source models hosted in Europe.

What we build for businesses in Lausanne and the canton of Vaud

The AI projects we deliver are not showcase sites. They are tools that integrate into your existing business workflows and reduce the operational load on your teams.

  • Internal business software: monitoring portals, validation tools, custom management interfaces
  • Autonomous AI agents: monitoring, lead qualification, document processing, handling of incoming requests
  • Smart client portals: client space with data access, dynamic FAQ, order or file tracking
  • Process automation: elimination of repetitive tasks (data entry, sorting, reports, follow-ups)
  • Analytical dashboards: real-time visualization of business KPIs
  • Back-office tools: HR management, assisted invoicing, complex form processing

Three paths to deploy AI in your organization

Every business starts from a different place. Rather than a one-size-fits-all approach, Kleap offers a three-path model based on your internal resources and maturity level.

  • We build it for you: Lionscreative, our agency partner, handles the audit, design, and deployment. You describe the business problem, we deliver the solution.
  • Referral: if your need requires a specialized provider (medical, legal, industrial sector), we point you toward the right partner in the French-speaking Swiss ecosystem.
  • Kleap Enterprise self-serve: platform access for your technical teams, with application and AI agent generation via interface. Ideal for quickly testing use cases.

Why Lausanne is particularly fertile ground for enterprise AI

The Lausanne ecosystem offers rare conditions: a high density of technical talent from EPFL, proximity to leading healthcare institutions (CHUV, medtech startups), a structured financial and legal sector, and an SME fabric that exports internationally. These sectors have concrete and distinct AI needs.

  • Medtech and healthtech: clinical data processing, patient monitoring interfaces, enhanced FADP compliance
  • Financial services and fiduciaries: automated reporting, regulatory compliance, document analysis
  • Legal: AI document research, assisted drafting, case file management
  • EPFL and deeptech startups: rapid prototyping of internal tools, integration of AI APIs into existing products
  • Industrial and B2B SMEs: automated quoting, inventory management, operational reporting
  • Public and para-public sector (Canton of Vaud, UNIL): citizen portals, form processing, support agents

Data sovereignty: what it means in practice

The question of data sovereignty is central for Swiss businesses, particularly in regulated sectors. Our approach rests on two verifiable commitments.

  • Exclusive European hosting: the Kleap infrastructure runs on Hetzner (Germany, EU). No American cloud in the processing chain.
  • Open-source models in Europe: the generation models we use are open-source models deployed on EU servers, with no transfer of your data to third-party providers.
  • Data not reused: your business data is not used to train any model. It stays in your environment.
  • FADP and GDPR compliance: the solutions we deliver are designed to comply with the Swiss regulatory framework (Federal Act on Data Protection, revised 2023) and European law.

How an AI project with Kleap unfolds in Lausanne

We follow a structured four-phase process, adapted to the reality of SMEs and mid-sized organizations. Each phase produces a concrete deliverable before moving to the next.

  • Phase 1, Scoping (1 to 2 weeks): identification of the priority use case, mapping of available data, definition of success criteria and functional scope
  • Phase 2, Prototype (2 to 4 weeks): development of a first functional version, tested with your teams on real data
  • Phase 3, Integration and deployment (2 to 6 weeks depending on complexity): connection to your existing tools (CRM, ERP, messaging), user training, documentation
  • Phase 4, Monitoring and optimization: post-deployment adjustments, results measurement, iterations as needed

Budget ranges and indicative timelines

Transparency on costs is a condition of trust. Here are the ranges we observe for the most common project types in Lausanne and the canton of Vaud. These figures are indicative and depend on complexity and required integrations.

  • AI audit and strategic scoping: on quote (half-day to 2 days, deliverable: prioritized roadmap)
  • Simple AI agent or business chatbot: on quote (2 to 4 weeks)
  • Custom business application or client portal: on quote (6 to 12 weeks)
  • Document process automation: on quote depending on volume and complexity
  • Team support and training: on quote per workshop (half-day, groups up to 10 people)

Governance and compliance: what to check before choosing an AI provider

Before entrusting an AI project to an agency, a few governance questions deserve a clear answer. We raise them with our clients from the very first conversation.

  • Where is your training data and production data hosted? (EU mandatory for most regulated sectors)
  • Who has access to the data you transmit to the AI system?
  • Is the model used updated automatically, and if so, with what stability guarantees?
  • Is the solution auditable? Can a decision produced by the system be explained?
  • What are the procedures in case of a data breach or incident?
  • Is the solution compliant with the revised Swiss FADP (in force since September 2023)?

Training and upskilling your teams

An AI tool only has value if your teams adopt it. Kleap and its partners offer acculturation and training workshops adapted for non-technical audiences, delivered in Lausanne or in the canton of Vaud.

  • Discovery workshop (3h): understand what AI can and cannot do for your business, demonstrations on your real use cases
  • User training (half-day): hands-on with the deployed tool, best practices, error handling
  • Prompt engineering workshop (half-day): for teams using LLMs in their daily work
  • FADP and AI compliance training (2h): for data managers, DPOs, or senior leadership
  • Follow-up sessions: monthly Q&A post-deployment for the first 3 months

From the first conversation to deployment: our process

01

1. Scoping call (free, 45 min)

You describe the business problem or use case. We assess feasibility, the data needed, and the regulatory constraints. No commitment on your part.

02

2. Proposal and quote

We submit a structured proposal: functional scope, deliverables, timeline, fixed budget or on quote. No time-and-materials billing without prior agreement.

03

3. Prototype and validation

Within 2 to 4 weeks, you test a functional version on your own data. Feedback from your teams guides adjustments before full deployment.

04

4. Deployment and integration

The solution is deployed in your environment (on your infrastructure or on our European servers). Connection to your existing tools, load testing, documentation.

05

5. Training and monitoring

End user training, compliance workshop if needed, monitoring over the first 3 months with adjustments included in the contract.

Local agency, national platform, or DIY solution: what actually differs

Every business has different constraints. This table provides an honest comparison of the options available for an organization in Lausanne or Vaud looking to move forward on AI.

CriterionKleap (agency + platform)Generalist AI agencyDIY / SaaS solution
Local presence in Lausanne / VaudYes, French-speaking Swiss network and local partnersVaries by agencyNo
Data hosted in the EUYes (Hetzner, Germany)To verify case by caseOften US (OpenAI, Azure US)
Swiss FADP complianceYes, FADP-first designVariableNot guaranteed
Custom developmentYes via LionscreativeYes but often high costNo
Self-serve autonomyYes via Kleap EnterpriseNoYes but without support
Team trainingYes, on-site workshopsOften availableNot included
Open-source models (no proprietary dependency)YesOften proprietary GPT/AzureOften proprietary

The AI ecosystem in Lausanne

Lausanne is home to EPFL (Ecole Polytechnique Federale de Lausanne), whose Innovation Park hosts numerous research spin-offs, including a growing number of AI and deeptech companies.
CHUV (Centre Hospitalier Universitaire Vaudois) and its medtech ecosystem make Lausanne a reference in healthtech, with specific AI needs: medical image processing, diagnostic assistance, patient flow management.
IMD Business School, based in Lausanne, is an international training center for executives, which creates a fabric of businesses managed with sensitivity to digital transformation and governance challenges.
The canton of Vaud is home to a large SME ecosystem, with a strong proportion in business services, construction, retail, precision industry, and financial services.
The proximity to Genève (20 minutes by train) and Zurich (1 hour) positions Lausanne at the crossroads of B2B purchasing decisions in French-speaking Switzerland and international companies based in Switzerland.
Lausanne hosts regional and European headquarters of international groups, particularly in sport (IOC, FIFA, UEFA), pharma, and services, which have AI needs in governance and compliance with Swiss and European standards.
The French-speaking Swiss venture capital ecosystem (EPFL Technology Transfer Office, Venture Kick, Innosuisse) stimulates AI technology adoption by growing companies.
The revised Swiss FADP (in force since September 2023) creates a compliance obligation for all organizations processing personal data, making AI data sovereignty and localization a decision criterion, not a marketing argument.

Frequently asked questions

What is the difference between a chatbot and an AI agent?

A chatbot answers questions based on a script or a database. An AI agent is capable of making decisions, taking actions in your systems (sending an email, creating a ticket, querying a database), and completing multiple steps autonomously. For most real business needs, it is the AI agent that delivers the most value.

Do your solutions work for regulated sectors like healthcare or legal?

Yes. European hosting (Hetzner, EU), open-source models deployed in a closed circuit, and the FADP-first design of our solutions make it possible to work in sectors subject to enhanced confidentiality obligations. For medical data or data covered by professional secrecy, we define a functional scope that keeps sensitive data outside the AI processing chain where needed.

How long does it take to deploy a first AI solution?

For a well-defined use case (support agent, automation of a document flow, simple client portal), the typical timeline is 4 to 8 weeks from the first call to production deployment. More complex projects with multiple integrations take 3 to 4 months.

Can my data be used to train an AI model?

No. The data you provide to us or that the system processes is never used to train or fine-tune a model. It stays in your environment. The models we use are open-source models deployed on our EU servers, not proprietary APIs that would absorb your data.

Do in-house technical skills need to be present to use your solutions?

No. Our solutions are designed to be used by business teams without IT skills. The interface is built for non-technical users. If you want your IT team to take ownership of maintenance, we include technical documentation and a skills transfer.

Do you offer support after delivery?

Yes. Our contracts include a post-deployment monitoring period (minimum 3 months) with Q&A sessions and adjustments included. Beyond that, a maintenance contract can be put in place according to your needs.

How do your solutions comply with the Swiss FADP?

The Federal Act on Data Protection (FADP, revised and in force since September 2023) imposes obligations on the collection, processing, and storage of personal data. Our solutions are designed with these requirements as a baseline constraint: no transfer to third countries without guarantees, data minimization, documented access and deletion rights.

Can you integrate AI into our existing tools (ERP, CRM, messaging)?

Yes. The value of an enterprise AI tool depends largely on its ability to integrate with the systems already in place. We work with the APIs of the main ERPs (SAP, Odoo, Microsoft Dynamics), CRMs (Salesforce, HubSpot, Pipedrive), and communication tools (Teams, Slack, email). An integration analysis phase is included in every proposal.

Will AI replace my employees?

The vast majority of AI projects we deploy free up time on repetitive, low-value tasks (data entry, sorting, reports, follow-ups) so that teams can focus on higher-value work. In SME-sized organizations, the typical result is increased capacity without additional hiring, not a reduction in headcount.

Do you have experience with companies in the EPFL or Lausanne ecosystem?

Kleap and its partners are active in the French-speaking Swiss ecosystem. We do not publish named client references without explicit agreement, but we work with SMEs in Vaud, technology startups, and service organizations in Lausanne and the canton of Vaud.

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AI Agency in Lausanne | AI partner for Vaud companies