Free Email Signature Generator

Create a professional email signature in seconds. Choose a template, customize your details, and copy the HTML into Gmail, Outlook, or any email client.

34,812+ signatures created and counting

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Your Signature

Fill in your details and choose a template to see your signature preview

What Is an Email Signature Generator?

An email signature generator is a free tool that creates professional, HTML-formatted signatures for your emails. Instead of manually coding HTML tables and inline styles, you simply fill in your details, pick a template, and copy the result.

A well-designed email signature turns every email you send into a branding opportunity. It includes your name, title, contact information, social media links, and optionally your photo or company logo — all formatted to look great in Gmail, Outlook, Apple Mail, and every major email client.

6 Signature Templates for Every Style

Professional

Clean two-column layout with photo on the left and info on the right. A gray divider separates sections. Perfect for corporate communication.

Modern

Bold accent bar at the top with your brand color. Social icons displayed in a clean row. Great for tech companies and startups.

Minimal

Just your name, title, and essential contact info in small, elegant text. Ideal for those who prefer a clean, distraction-free look.

Creative

Bold, eye-catching name with colorful social media icons and a fun layout. Perfect for designers, creatives, and freelancers.

Corporate

Company-first design with a prominent logo area and structured information block. Ideal for enterprise and formal business use.

Colorful

Vibrant gradient accent and bold social media buttons. Makes every email stand out. Great for marketing and social media professionals.

Tips for a Great Email Signature

1

Keep It Concise

Include only essential information: name, title, company, and 2-3 contact methods. Too much info creates clutter.

2

Use a Professional Photo

A headshot builds trust and makes emails more personal. Use a square image, at least 100x100px.

3

Limit Social Icons

Include only your most active professional profiles. 2-4 social links is the sweet spot.

4

Match Your Brand Colors

Use your company's brand color as the accent color. Consistency builds recognition.

5

Test Across Clients

Send a test email to yourself on Gmail, Outlook, and mobile. Table-based HTML ensures maximum compatibility.

6

Keep File Size Small

Avoid large images. Use hosted image URLs instead of embedded images to keep emails light.

Email Signature Generators Compared

FeatureKleapWiseStampHubSpotMySignature
Price100% FreeFree (limited) / $5.80/moFree (limited)Free (limited) / $4/mo
Templates6 premium templates15+ templates5 templates10+ templates
Custom ColorsFull color pickerLimited (free)BasicPremium only
Social IconsLinkedIn, X, Instagram10+ networks5 networks8+ networks
HTML ExportOne-click copyPremium onlyCopy & pastePremium only
No Signup RequiredYesNoNoNo
Website BuilderBuilt-in AI website builderNoHubSpot CRM onlyNo

How to Create the Perfect Email Signature

Your email signature is a mini billboard that gets seen hundreds of times a week. Here's how to make it count.

1. Start with Essential Information

Include your full name, job title, and company name. Add your email address, phone number, and website URL. This core information helps recipients know who you are and how to reach you.

2. Choose the Right Template

Select a template that matches your industry. Corporate and Professional work best for finance and law. Modern and Colorful suit tech and creative agencies. Minimal is perfect for consultants and freelancers.

3. Add Social Proof

Link your LinkedIn profile, Twitter/X account, and other relevant social media. This builds credibility and gives recipients multiple ways to connect with you beyond email.

4. Copy and Install

Click 'Copy HTML' to get the email-client-compatible code. Open your email client's signature settings, paste the HTML, and send a test email to yourself to verify it looks great.

Frequently Asked Questions

How do I add my email signature in Gmail?+
Go to Gmail Settings > See all settings > General > Signature. Click 'Create new', paste the HTML signature, and save. The signature will automatically appear at the bottom of every new email you compose.
How do I add my email signature in Outlook?+
In Outlook desktop: File > Options > Mail > Signatures. In Outlook web: Settings > View all Outlook settings > Mail > Compose and reply. Create a new signature, paste the HTML, and set it as your default.
Will the signature look the same in all email clients?+
Our signatures use TABLE-based HTML with inline styles, which is the gold standard for email compatibility. They render correctly in Gmail, Outlook, Apple Mail, Yahoo Mail, and all major email clients on desktop and mobile.
Can I add my company logo to the signature?+
Yes! Use the Photo/Logo URL field to add your company logo or headshot. Make sure to use a publicly accessible image URL (hosted on your website, Imgur, or a CDN). The image will appear in your signature across all email clients.
Is this email signature generator really free?+
Yes, 100% free with no hidden costs, watermarks, or signup required. You get full access to all 6 templates, the color picker, social icons, and HTML export — completely free, forever.
How do I change my signature's colors?+
Use the Accent Color picker in the form to choose any color. This color will be applied to dividers, accent bars, social icons, and highlights depending on your chosen template style.
Can I use the signature on my phone?+
Yes! On iPhone, go to Settings > Mail > Signature. On Android, open Gmail > Settings > your account > Mobile Signature. Paste the plain text version for mobile, or use the HTML version if your mail app supports it.
What image size should I use for my photo?+
We recommend a square image between 80x80 and 200x200 pixels. The signature template will resize it to fit. Use JPG or PNG format, and make sure the image is hosted on a reliable server so it loads in every email.
Can I include a call-to-action banner in my signature?+
While our free generator focuses on contact information and social links, you can create a full landing page with a CTA using Kleap's AI website builder. Then link to it from your signature's website URL field.
How often should I update my email signature?+
Update your signature whenever your contact information, job title, or company changes. Many professionals also update it quarterly to refresh the design or add seasonal promotions and new social profiles.

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Free Email Signature Generator | Create Professional Signatures