You imagine it. Kleap builds it.
Describe what you want to create. AI builds the design, features and logic, then develops the project further with your feedback.
- Your idea
- A working app
- Your next improvements
AI ATS Builder
An ATS for Staffing Agencies: Candidates, Clients, and Placements
Describe your desk and Kleap's AI builds a staffing ATS — candidate pool, client job orders, submissions, and placements — around how you actually fill roles. Free to start.
You create. Kleap handles the technical side.
Describe the website or app you imagine. Kleap helps you build it, publish it and keep improving it, with tools to monitor how it works and fix issues.
Data and accounts come with the territory.
Database, authentication and forms: build a client portal or an app with the data and access it needs.
- Database
- User sign-in
- Access and roles
Your tools, inside your app.
Add Stripe, business tools and integrations. Connect your accounts and keys to fit the project to the way you work.
- Stripe
- Business tools
- Integrations
A Guardian after launch.
The Guardian spots website issues and helps you fix them with AI. Return to your project in the chat to make the corrections.
- Broken links and 404 errors
- Page and SEO issues
- Fixes with AI
Everything to go live.
Publish with hosting, connect your domain and follow your activity with analytics and the Search Console integration.
- Hosting
- Your domain
- Analytics and Search Console
Your project keeps moving with you.
Keep your code, connect GitHub and work with AI tools like Claude or ChatGPT. AI assistance and human support on paid plans help you along the way.
- Your code
- Claude and ChatGPT
- AI and human support
Minutes
to a working ATS
0
per-recruiter fees
Free
to start building
Build vs. buy
Custom ATS vs. off-the-shelf
Staffing desks juggle a candidate pool and client job orders at once — matching, submitting, and tracking placements and margins — and generic ATS tools only model one side of that.
Fit
Off-the-shelf SaaS (Greenhouse, Lever, Workday)
You force your hiring process into their fixed stages and forms.
Kleap custom ATS
Built to your exact hiring flow — your pipeline stages, your scorecards, your fields.
Data
Off-the-shelf SaaS (Greenhouse, Lever, Workday)
Candidate data is locked inside their cloud.
Kleap custom ATS
Your candidate records live in your own per-app database — exportable anytime.
Cost
Off-the-shelf SaaS (Greenhouse, Lever, Workday)
Per-recruiter or per-job pricing that climbs as you scale hiring.
Kleap custom ATS
Flat — add every recruiter and hiring manager, no per-seat tax.
Changes
Off-the-shelf SaaS (Greenhouse, Lever, Workday)
Wait for their roadmap, or pay for a higher tier to unlock a field.
Kleap custom ATS
Ask the AI in plain language and the pipeline changes in minutes.
Lock-in
Off-the-shelf SaaS (Greenhouse, Lever, Workday)
Exporting your candidate history is painful the day you switch.
Kleap custom ATS
Export the code and your data to GitHub anytime — no lock-in.
Skip the $25k custom-ATS build — the AI builds it.
A custom ATS is one of the internal tools you can make with Kleap's AI internal tool builder. Add sign-in so only signed-in users can open it; ask Kleap to limit access to your team's accounts and test it with a second account before sharing.
Ownership
Your ATS, your data
It's a real app that belongs to you. the code, the database, and the domain. not a rented seat in someone else's platform.
You own the code
Your ATS is a real app you can export to GitHub. not a config trapped inside someone else's platform.
Your own database
Records live in your app's own database, not pooled in a vendor's cloud with everyone else's.
Your own domain
Publish on your custom domain so it's your ATS, on your brand. not a subdomain of theirs.
No per-seat lock-in
Add your whole team without per-seat pricing, and leave anytime with your data intact.
Playbook
Built around how staffing agencies really hire
A staffing agency ATS has two sides most tools handle badly: the candidate pool and the client job orders you're filling from it. You're matching people to reqs, submitting, and tracking placements and margins. Describe your desk and the AI builds an ATS around candidates, job orders, submissions, and placements together.
Searchable candidate pool tag skills, availability, and pay rate so you can match a req in minutes.
Client job orders run them as their own pipeline with the reqs and bill rate on each.
Submission tracking log who you sent where per job order so you never double-submit.
Placements track start dates, pay/bill rates, and margin so the desk's numbers are clear.
Contract-end reminders redeploy candidates before they roll off, not after.
Redeployment bench flag consultants finishing an assignment so a warm bench fills the next order.
Compliance docs track right-to-work, certifications, and their expiry so nobody is placed non-compliant.
Fill rate per client see which clients you actually fill so you prioritize the profitable desks.
Built for the details
What an ATS for staffing agencies actually tracks
The records, fields, and stages a generic template leaves out — built in from your first prompt.
Candidates. a searchable pool with skills, availability, pay rate, and compliance docs.
Job orders. client reqs with bill rate and the submissions against each.
Placements. start date, pay and bill rate, and margin, tied to candidate and client.
Submissions. who was sent where, so you never double-submit or lose a shortlist.
Illustrative preview
A real app, not a spreadsheet
Your ATS runs like software your team already knows. a clean dashboard with your records and your stages. This is an illustration; the AI shapes the real layout around how you work.
- Your data and your fields. nothing generic
- Live on the web, on any device
- Refine it by chatting. no config screens
Capabilities
Everything an ATS needs
The core building blocks, ready out of the box.
Candidate pipeline
Stages you define, applied to offer.
Job postings
Open roles, each with its own pipeline.
Resume/CV storage
Every résumé attached and searchable.
Interview scheduling
Rounds, times, and interviewers tracked.
Scorecards
Structured feedback from every interviewer.
Team collaboration
The right access for recruiters and managers.
Connects to your stack
Tell the AI which tools to wire in and it builds the integration . no waiting on a marketplace for a connector that doesn't exist.
LinkedInGmailGoogle SheetsQuickBooksGoogle CalendarSlackZapierand more
Process
How it works
Describe it, refine it, publish it. No schema design, no setup phase before you start.
Step 1
Describe how you hire
Tell Kleap your roles, stages, and what you screen for — plain language, no schema design.
Step 2
Kleap builds the ATS
The AI turns your description into a working ATS with a pipeline, résumé storage, scheduling, and scorecards.
Step 3
Refine and publish
Keep chatting to adjust anything, then publish. Your ATS is a real app you can share with the hiring team.
FAQ
Frequently asked questions
What is a staffing agency ATS?
A staffing ATS tracks both your candidate pool and your client job orders — matching, submissions, and placements with pay and bill rates — not just applicants for your own roles. Kleap builds one around your desk.
Can it track placements and margins?
Yes. Placements carry start dates, pay and bill rates, and margin, so the desk's numbers are visible without a separate spreadsheet.
How is it different from a standard ATS?
Standard ATS tools assume you're hiring for yourself. A staffing ATS models candidates and client job orders together — and you own the data and code, with no per-seat pricing.
How is it different from Bullhorn or JobAdder?
Bullhorn and JobAdder are fixed staffing platforms priced per seat. A custom ATS models your candidate pool, client job orders, and margins exactly — and you own the data, with no per-recruiter tax.
Can it track pay and bill rates and margin?
Yes. Every placement carries pay rate, bill rate, and the resulting margin, so the desk's numbers are visible without exporting to a separate spreadsheet.
Can Kleap really build an ATS for staffing agencies?
Yes. An ATS for Staffing Agencies: Candidates, Clients, and Placements works by turning a plain-language description of how you hire into a working ATS — the pipeline, résumé storage, scorecards, and scheduling that fit staffing agencies, not a rigid template.
How much does it cost to build an applicant tracking system?
A traditional custom ATS build with a dev agency can cost tens of thousands of dollars. With Kleap you describe how you hire and the AI builds it — free to start, so you skip the agency invoice.
Is it free to start?
Yes. You can describe your hiring flow, generate a working ATS, preview it live, and keep refining it in chat for free. Advanced options like a custom domain and the enterprise build service are paid.
Do I need to design a database or write code?
No. You describe your pipeline and scorecards in your own words and Kleap builds the app. You refine it by chatting — no schema design, no code.
What if I want experts to build and run it for me?
That's Kleap Enterprise. Our team scopes, builds, and maintains the ATS for you with custom integrations, SSO, dedicated support, an SLA, and a custom plan. Use the enterprise form on this page to start.
Build an ATS for another team
ATS for Recruiters
Describe how you hire and Kleap's AI builds an applicant tracking system — candidate pipeline, job postings, scorecards, and scheduling — tailored to your process. Free to start.
ATS for Startups
Describe your hiring and Kleap's AI builds a lightweight applicant tracking system — pipeline, job posts, scorecards, and team feedback — without enterprise bloat. Free to start.
ATS for Nonprofits
Describe your hiring and Kleap's AI builds an applicant tracking system for your nonprofit — pipeline, roles, scorecards, and committee feedback — free to start, no per-seat cost.
Kleap Enterprise
Want experts to build and run it for you?
Skip the DIY and let Kleap's team scope, build, and maintain your ATS end-to-end. with custom integrations, dedicated support, an SLA, and a plan priced to your organization.
- Dedicated build team that scopes, ships, and iterates the ATS for you
- Custom integrations with the tools your team already runs on
- SSO, role-based access, and workspace governance for IT
- Priority support with an SLA and a named point of contact
- Migration and onboarding help so your data lands clean
- Custom enterprise plans priced to your team and usage
Describe your ATS. Watch Kleap build it.
Tell Kleap how you hire and get a working, shareable ATS in minutes. Free to start.