You imagine it. Kleap builds it.
Describe what you want to create. AI builds the design, features and logic, then develops the project further with your feedback.
- Your idea
- A working app
- Your next improvements
AI Project Management Builder
A Project Management Tool for Agencies, Built to Your Workflow
Describe how your agency delivers and Kleap's AI builds a project management tool — task boards, timelines, time tracking, and client-ready dashboards. Free to start.
You create. Kleap handles the technical side.
Describe the website or app you imagine. Kleap helps you build it, publish it and keep improving it, with tools to monitor how it works and fix issues.
Data and accounts come with the territory.
Database, authentication and forms: build a client portal or an app with the data and access it needs.
- Database
- User sign-in
- Access and roles
Your tools, inside your app.
Add Stripe, business tools and integrations. Connect your accounts and keys to fit the project to the way you work.
- Stripe
- Business tools
- Integrations
A Guardian after launch.
The Guardian spots website issues and helps you fix them with AI. Return to your project in the chat to make the corrections.
- Broken links and 404 errors
- Page and SEO issues
- Fixes with AI
Everything to go live.
Publish with hosting, connect your domain and follow your activity with analytics and the Search Console integration.
- Hosting
- Your domain
- Analytics and Search Console
Your project keeps moving with you.
Keep your code, connect GitHub and work with AI tools like Claude or ChatGPT. AI assistance and human support on paid plans help you along the way.
- Your code
- Claude and ChatGPT
- AI and human support
Minutes
to a working tool
0
per-seat fees
Free
to start building
Build vs. buy
Custom project management tool vs. off-the-shelf
Agencies run many client projects at once, and deadlines, assignments, and billable hours scatter across tools — so leads can't see what's at risk or who's overloaded without pinging everyone.
Fit
Off-the-shelf SaaS (Monday, Asana, Jira)
You bend your projects to their fixed boards, fields, and views.
Kleap custom project management tool
Built to your exact process — your task stages, your fields, your dashboards.
Data
Off-the-shelf SaaS (Monday, Asana, Jira)
Your project data is locked inside their platform.
Kleap custom project management tool
Your project data lives in your own per-app database — exportable anytime.
Cost
Off-the-shelf SaaS (Monday, Asana, Jira)
Per-seat pricing that grows with every teammate and guest.
Kleap custom project management tool
Flat — add your whole team and clients, no per-seat tax.
Changes
Off-the-shelf SaaS (Monday, Asana, Jira)
Wait for their roadmap, or pay for a higher tier to unlock a feature.
Kleap custom project management tool
Ask the AI in plain language and the tool changes in minutes.
Lock-in
Off-the-shelf SaaS (Monday, Asana, Jira)
Getting your tasks and history out means a messy export.
Kleap custom project management tool
Export the code and your data to GitHub anytime — no lock-in.
Skip the $35k custom-PM-tool build — the AI builds it.
A custom project management tool is one of the internal tools you can make with Kleap's AI internal tool builder. Add sign-in so only signed-in users can open it; ask Kleap to limit access to your team's accounts and test it with a second account before sharing.
Ownership
Your project management tool, your data
It's a real app that belongs to you. the code, the database, and the domain. not a rented seat in someone else's platform.
You own the code
Your project management tool is a real app you can export to GitHub. not a config trapped inside someone else's platform.
Your own database
Records live in your app's own database, not pooled in a vendor's cloud with everyone else's.
Your own domain
Publish on your custom domain so it's your project management tool, on your brand. not a subdomain of theirs.
No per-seat lock-in
Add your whole team without per-seat pricing, and leave anytime with your data intact.
Playbook
Built around how agencies really work
A project management tool for an agency has to run many client projects at once without hiding where the hours and deadlines are going. Describe how your agency delivers and the AI builds a tool around task boards, timelines, assignments, and time tracking — so account leads see status and utilization without pinging the team.
Board per client project with the stages your delivery actually uses, not a fixed template.
Timeline view put projects on a timeline so overlapping deadlines and resource crunches show early.
Time tracking log time against tasks so you see utilization and what's actually billable.
Owners and due dates assign every task so accountability is never fuzzy.
Leadership dashboard roll it up so leads scan status, workload, and what's at risk.
Capacity and utilization see who's overloaded so you rebalance before someone burns out or a deadline slips.
Client-visible status share a read-only view so account managers stop fielding 'where are we at?' pings.
Retainer vs. project work separate ongoing retainers from one-off projects so hours and scope don't blur.
Built for the details
What a project management tool for agencies actually tracks
The records, fields, and stages a generic template leaves out — built in from your first prompt.
Projects. one board per client engagement with your real delivery stages.
Tasks. owner, due date, and status on every unit of work.
Time entries. hours against tasks that reveal utilization and billables.
Milestones. the timeline of deadlines that surface a crunch before it lands.
Illustrative preview
A real app, not a spreadsheet
Your project management tool runs like software your team already knows. a clean dashboard with your records and your stages. This is an illustration; the AI shapes the real layout around how you work.
- Your data and your fields. nothing generic
- Live on the web, on any device
- Refine it by chatting. no config screens
Capabilities
Everything a project management tool needs
The core building blocks, ready out of the box.
Tasks & boards
Boards with the stages your team uses.
Timelines
Dependencies and milestones on a timeline.
Assignments
Every task has an owner and a due date.
Time tracking
Log hours against tasks and projects.
Dashboards
Status, workload, and progress at a glance.
File attachments
Briefs and docs attached to each task.
Connects to your stack
Tell the AI which tools to wire in and it builds the integration . no waiting on a marketplace for a connector that doesn't exist.
SlackGoogle DriveGmailQuickBooksGitHubZapierand more
Process
How it works
Describe it, refine it, publish it. No schema design, no setup phase before you start.
Step 1
Describe how your team works
Tell Kleap your projects, task stages, and what you track — plain language, no schema design.
Step 2
Kleap builds the tool
The AI turns your description into a working project management tool with boards, timelines, assignments, and dashboards.
Step 3
Refine and publish
Keep chatting to adjust anything, then publish. Your tool is a real app your whole team can use.
FAQ
Frequently asked questions
What is a project management tool for agencies?
It's a tool that runs your client projects on boards and timelines with assignments, time tracking, and dashboards — built around your delivery process. Kleap builds one from a plain-language description.
Can it track billable time?
Yes. Log time against tasks and projects to see utilization and what's billable, without a separate timesheet tool.
How is it different from Asana or Monday?
Those give you fixed boards and per-seat pricing you adapt to. A custom tool models your exact delivery workflow — and you own the code and data, with no per-seat tax.
How is it different from ClickUp or Teamwork?
ClickUp and Teamwork are fixed per-seat platforms you bend your process into. A custom tool models your exact delivery stages and billables — and you own the data, with no per-seat tax as headcount and clients grow.
Can clients see project status?
Yes. Share a read-only status view per project so account managers stop fielding 'where are we at?' pings, while internal tasks and time stay private to the team.
Can Kleap really build a project management tool for agencies?
Yes. A Project Management Tool for Agencies, Built to Your Workflow works by turning a plain-language description of how your team works into a working project management tool — the boards, timelines, assignments, and dashboards that fit agencies, not a rigid scheme.
How much does it cost to build a project management tool?
A traditional custom PM-tool build with a dev agency can cost tens of thousands of dollars. With Kleap you describe how your team works and the AI builds it — free to start, so you skip the agency invoice.
Is it free to start?
Yes. You can describe your process, generate a working project management tool, preview it live, and keep refining it in chat for free. Advanced options like a custom domain and the enterprise build service are paid.
Do I need to design a database or write code?
No. You describe your boards, tasks, and dashboards in your own words and Kleap builds the app. You refine it by chatting — no schema design, no code.
What if I want experts to build and run it for me?
That's Kleap Enterprise. Our team scopes, builds, and maintains the project management tool for you with custom integrations, SSO, dedicated support, an SLA, and a custom plan. Use the enterprise form on this page to start.
Build a project management tool for another team
Project Management Tool for Construction
Describe your projects and Kleap's AI builds a construction project management tool — job schedules, crew assignments, tasks, and punch lists — around how your jobs run. Free to start.
Project Management Tool for Software Teams
Describe your workflow and Kleap's AI builds a project management tool for your dev team — sprint boards, backlog, assignments, and dashboards — tailored to how you ship. Free to start.
Project Management Tool for Consultants
Describe your engagements and Kleap's AI builds a project management tool — client engagements, deliverables, task tracking, and billable hours — around how you work. Free to start.
Kleap Enterprise
Want experts to build and run it for you?
Skip the DIY and let Kleap's team scope, build, and maintain your project management tool end-to-end. with custom integrations, dedicated support, an SLA, and a plan priced to your organization.
- Dedicated build team that scopes, ships, and iterates the project management tool for you
- Custom integrations with the tools your team already runs on
- SSO, role-based access, and workspace governance for IT
- Priority support with an SLA and a named point of contact
- Migration and onboarding help so your data lands clean
- Custom enterprise plans priced to your team and usage
Describe your tool. Watch Kleap build it.
Tell Kleap how your team works and get a working project management tool in minutes. Free to start.